Staff Correspondence with Elected Officials

Any written communication from a Department employee to an elected official (e.g., member of the Board of Supervisors, Legislator) which expresses other than personal views must be routed to the Director for approval. Correspondence must be approved before being sent or submitted to the official.

Note: Letters containing personal views should be sent as a private citizen and not as a Department employee. Do not use County letterhead stationery.

Procedure

• Originator routes the communication and a cover memo through line channels to the Director.
• The originator's immediate supervisor and manager must sign-off the cover memo after reviewing the material. Sign-off indicates review, not approval.

Related Topics

Complaints & Inquiries Overview