| If the client… |
Then the EW must… |
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Submits the landlord packet:
- Housing Assistance Verification (GA 31)
- Request for Taxpayer Identification Number and Certification (W-9),
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- Reviews forms for completeness and takes appropriate action on the GA 31.
- Reviews W-9 and TIN matches the tax ID with IRS TIN Matching Database (Please contact Maria.E.Guerrero@ssa.sccgov.org and Yilu.Zhang@ssa.sccgov.org for assistance with TIN matching).
- Request for the designated staff to set-up a provider record for the landlord.
- Documents actions in a CalSAWS Journal Entry.
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| States that his/her landlord provided the GA 31 but refused/failed to provide his/her SSN/TIN or the W-9, |
- Reviews form for completeness and takes appropriate action.
- Request for the designated staff to set-up a provider record for the landlord without the SSN/TIN.
- Sets-up Direct Rent payments payable to the landlord.
- Adds the Flag “GA Rent Payment w/o SSN/TIN” to the case record.
- Documents actions in a CalSAWS Journal Entry.
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| States that his/her landlord fails/refuses to provide any Vendor Payment forms (GA 31 and W-9), |
- Asks client to complete the “Client’s Housing Assistance Statement” (GA 11).
- Request for the designated staff to set-up a provider record for the landlord without the SSN/TIN based on information form the GA 11.
- Sets-up Direct Rent payments payable to the landlord.
- Adds the Flag “GA Rent Pymnt w/ Client Statement” to the case record.
- Documents actions in a CalSAWS Journal Entry.
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Fails to provide vendor payment forms:
(GA 31 or GA 11), |
Approves personal needs allowance only, unless otherwise eligible. |