Budget Examples

Lump Sum Income and Dependent Care

A CalFresh recipient begins attending San Jose City College on August 23. The receipt of $3,000 EOPS Grant is reported on the September QR 7 received in October. The student provides a copy of the Award Letter verifying the above amount, and a copy of the Standard Student Budget which indicates the following exempt educational expenses:

• $100 mandatory fees,
• $300 tuition,
• $300 books and supplies
• $300 transportation,
• $400 dependent care, and
• $100 miscellaneous personal expenses

Actual child care cost is expected to be $1000 for one child. Verification is provided.

The award notice earmarks a different amount, $500, for tuition.

The school year is from August through May. Complete the budget as described below.

1. Document that the $3000 EOPS grant is a lump sum payment on the SC 163.
2. Exempt educational expenses total $1700 (use the higher earmarked amount, $500, for tuition regardless of the actual cost).
3. $3000 EOPS grant minus $1700 exempt educational expenses equals $1300 net nonexempt income.
4. $1300 net nonexempt income divided by 10 months (the period this income is intended to cover) equals $130 monthly net income. (Although the first payment is received in September, the month of August is included when averaging the grant over the period it is intended to cover.)
5. To determine whether a dependent care deduction is allowed, use the $1000 verified cost because it is highest. Subtract $1700 income available to cover this cost ($1300 net nonexempt income plus the $400 dependent care exemption used to compute that income). Since the $1000 dependent care cost is less than $1700 income available to meet that cost, there is no dependent care deduction.
6. If the household is nonassistance (not Categorically Eligible) compute prospective 130% Gross and Net Income tests for November, counting the $130 student income.
   1. If the household passes, go to STEP 6.
   2. If the household fails, send a 10-day notice of action to discontinue benefits effective October 31.
7. In determining averaged income for a SAR period, $130 monthly would be used for the months of November through August.

Sample Standard Student Budget

Student Budgets for Nine Months

	At Home	Not at Home	+/- Summer
Fees	$115	$115	$165
Books/Supplies	500	500	625
Personals	800	1000	1167
Transportation	650	720	840
Maintenance	2035	4400	5133
Total	$4100	$6735	$7930 +/- 1000 = $8930

 

NON-RESIDENT FEE: $100.00 per unit (12 units at $100 per unit equals $1200 per semester)

Minimum contribution is $700 for “at home freshmen”, $900 for “at home sophomores” and $1200 for “not at home” students.

Special or extenuating circumstances such as child care, as documented by the FAO, may result in a Cost of Attendance adjustment.

Students attending our 6 week summer session at least half-time, will have a 12-month pro-rated budget.

Payment Period: The period at San Jose City College is on a monthly basis when school is in session. Checks are disbursed by the 5th of each month. Evergreen Valley college disburses checks twice a semester, usually September, November, February and April. Exact disbursement dates will be mailed to you with your award letter. Work Study checks are paid on the 10th of the month. Stafford Loan and Cal Grant checks are sent directly to the school and are disbursed when received.

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