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Loss of Exemption
[63-407.22]
When a person loses an exemption due to a change in circumstance(s) which is subject to SAR reporting requirements, that person shall be work- registered at the time the change is reported. SAR reporting requirements include the periodic report (SAR 7) and mandatory mid-period reports. To register, document the change from exempt to work-registered status on the Maintain Case Comments window and follow the “Registration Procedures” for “All HHs” described in this section.
When a person loses their exemption status due to a change in circumstance(s) which is NOT SUBJECT TO SAR REPORTING REQUIREMENTS, that person shall be registered at the next certification.
The chart below shows which changes are subject to reporting requirements.
| CHANGES SUBJECT TO SAR REPORTING REQUIREMENTS | CHANGES NOT SUBJECT TO SAR REPORTING REQUIREMENTS |
|
Income (such as the loss of a job or cash aid) |
Loss of student status |
|
Deductions |
Youngest child turns 6 |
|
Household composition (such as when a dependent child leaves home and only the previously exempted caretaker remains) |
Child turns 18 |
|
Other circumstances which impact the amount of the CalFresh allotment |
|
| Denial or discontinuance of UIB |
Registration Procedures
All HHs
Follow the steps below for all applicants/recipients who are not exempt from work registration.
- Explain to the head of household the:
- Work registration requirements.
- Consequences of failure to comply with these requirements.
- Disqualifications, if a CalFresh work registrant or an individual exempted from work registration due to employment voluntarily quits a job without good cause.
- Refer to Employed/Self-employed
- Document in the Maintain Case Comments window:
- That the individual is registered for work for CalFresh, and
- The month, day, and year when this is documented.
- Register the client for CalFresh work registration.
GA
In addition to the procedure above, CalFresh applicants/recipients who receive GA must also register for work at VS for the CFET Program. Work registrants must comply with the CFET Program requirements, including completion of assigned component(s) by VS.
12-Month Registration Period
The 12-month work registration period begins with the month that work registration is documented on the application form (CF 285 or SAWS 2 Plus).
An individual who has been discontinued for more than 30 days will need to be registered again. A new 12-month period will then begin.
Benefits issued in the month of application:
Client applies for CalFresh on May 14. On the 14th the CalFresh application is completed and signed. Work registration is documented by the EW on the same date. CalFresh are issued for May on May 18. Work registration will be valid for May through the whole month of April the following year.
Benefits issued in the month after application:
Client applies for CalFresh on May 16. On May 26, the CalFresh application is completed and signed. Work registration is documented by the EW on the same date. Income verification was brought in on June 1. CalFresh are issued on June 1 for May and June. Work registration is valid for May through the whole month of April the following year.
Break in Benefits:
Client applies for CalFresh on February 14. All forms are completed and eligibility is approved. Work registration is documented on February 14. CalFresh are issued on February 18 for February and continuing. The client is discontinued June 30. A reapplication is made on July 10. All forms are completed. A new work registration is not required because the break in benefits was less than 30 days. Document the original work registration date on the new application. Re-enter the PEC code with the original expiration date.
Note: A new 12-month work registration period may be initiated instead of continuing the old one.
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