Inter-County Transfer (ICT) Overview

California counties, the California Consortia (C-IV, CalSAWS, and LRS), in association with the CWDA, created a statewide electronic inter-county transfer (eICT) process. The purpose of the statewide eICT is to provide a seamless transfer of client data and documents from one California County to another without a break in aid to the recipient.

Note: Inter-County Transfers for FC cases do not use eICT process. For a detailed description of FC ICT, refer to Foster Care Handbook Chapter 31 “Intercounty Transfers.”

Electronic Inter-County Transfer (eICT)

There are three (3) main components in the eICT process.

1. System Data Transfer,
2. IDT, and
3. eICT Requests.

System Data Transfer (SDT)

The SDT portion of the eICT process includes all of the required information currently on the "Notification of Intercounty Transfer" (CW 215) and/or "Notification of Medi-Cal Intercounty Transfer" (MC 360).

CW 215 and MC 360 are not required to be sent for eICTs as long as all information needed to determine eligibility is provided.

The transfer of this information by eICT batch usually takes two working days.

Example 1 Example 1 An eICT request is entered by the receiving county on Monday and the system’s batch process runs on Monday night. The sending county’s system receives the file on Tuesday and their system’s batch process runs on Tuesday night. The sending county’s staff will see the ICT request in their system on Wednesday. 

Imaged Document Transfer (IDT)

The IDT portion of the eICT process refers to the actual documents (i.e., birth certificates, bank statements, court orders, etc.) that were photocopied and mailed to the other county in the past. Digital copies of these documents may now be collected as a group and sent to the other county in one batch. Imaged documents received from other counties will be downloaded and saved to Imaging.

Note: Not all counties in California have implemented document imaging. These counties will send the eICT to CalSAWS but will follow up with photocopies of actual case documents by mail or fax.

eICT Requests

The eICT request process requires the county the client is now residing in (Receiving County) to send an eICT request via CalSAWS to the county the client is currently active in (Sending County).

Example 2 Example 2 A client moves from Sonoma County to Santa Clara County. The client comes into the Santa Clara County office to apply for benefits. The client is identified and determined to be receiving benefits in Sonoma County. Designated clerical staff will initiate an eICT request to Sonoma within three (3) working days of the request for benefits by the client. 

Related Topics

eICT Procedures

Escalation Process

Overpayment Claims and Redeterminations