Authorized Representative

An AR is a person or group who has authorization from the claimant (foster care provider, Kin-GAP guardian or adoptive parent/s).

All authorization must be provided in writing, by completing the “Authorized Representative” (DFA 19). When a request is made to review the imaged case or the Service Case file the “Consent to Release Social Services Records to An Authorized Representative For A State Hearing” (SCD 143) must be signed and dated.

Authorized Representatives are to be allowed to inspect non-privileged, non confidential information contained in the case file (includes the imaged case) and may represent the claimant during all aspects of the Appeals hearing process.

Whenever the claimant is represented by an AR, the AR is furnished copies of all notices and decisions concerning the state hearing. The AR is authorized to receive copies of all subsequent notices and correspondences that are sent to the claimant. Additionally, the AR is authorized to receive copies of notices and correspondences related to a “Conditional Withdrawal” (see Withdrawals and Decisions) for compliance with a state hearing.

A as part of the Appeal the AR and claimant may request to review the SSA case file. This is a Third Party Case Review. When privileged/confidential information is in the imaged file the FC EW will complete the “Removal of Confidential/Privileged Information” (SCD 2251) indicating what information is being withheld. The FC EW will provide a copy of the SCD 2251 to the AR.

Authorized Representative approvals are limited to one year unless revoked or expressly limited by the claimant. The approval may be extended for the length of time it takes for a final disposition of the Appeal.

Note: To determine the extend of information and the procedures for case reviews for both claimant and the AR refer to Common Place Handbook “Client/Third Party Case Reviews” .

Authorized Representative

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