Intercounty Transfer Period

[EAS 40-187]

The ICT 30-day transfer period begins with the postmarked date of the “Notification of Foster Care Transfer” (FC 18). The transfer period ends at the end of the month following the ICT notification, or the end of the month in which aid is discontinued for cause, whichever is earlier.

  • When the first business day falls on a Saturday, Sunday, or a legal holiday, the first business day following the weekend or holiday is considered to be the last day of the 30-day transfer period.
  • The transfer of responsibility may occur at an earlier date by mutual agreement of the counties involved.

Initiating an ICT, Sending County’s Procedures 

[EAS 40-188.135]

When the county of responsibility for a child receiving Foster Care changes, the EW initiating the ICT must:

  1. Notify the receiving county of the initiation of an Foster Care transfer by carefully completing the “Notification of Foster Care Transfer” (FC 18). 
  2. Send copies of the following forms/documentation to the receiving county:
    1. MANDATORY for all Foster Care ICTs:
      1. FC 2/SAWS 2 Plus
      2. SOC 158A, or equivalent
      3. Birth Certificate
      4. Social Security Number
      5. FC 3/FC 3A
    2. REQUIRED documentation, if applicable:
      1. Voluntary Placement Agreement or Court Order which establishes the authority for placement (if available)
      2. EA authorization documents (EA 1, ACE screen print or other documents)
      3. Alien Status
      4. Independent Living Plan (if available)
      5. Evidence supporting federal eligibility (linkage & deprivation)
      6. Property of minor/trust information
      7. Minor’s non-exempt income
      8. 18 year old and over, eligibility documentation (mutual placement agreement and school verification)
      9. Information regarding pending applications (e.g. SSI)
      10. “Health Insurance Questionnaire” (DHS 6155)
      11. Any other information necessary to determine eligibility
      12. Any documents supporting the eligibility determination made by Santa Clara County when requested by the receiving county.
  3. Send the “ICT Redetermination Reminder” (SC 1044) to inform the child’s non-related legal guardian of his/her responsibility to apply for a redetermination of eligibility in the new county.
  4. Determine and maintain eligibility during the transfer period, and report any changes which effect eligibility or payment to the new county.
  5. Obtain written notification (FC 18, Section B) from the new county of the receipt and disposition of the transfer.
  6. Discontinue Foster Care and send the appropriate NOA at the end of the ICT transfer period.

Processing an Incoming ICT Packet 

[EAS 40-188.2]

The PAC office will assign the case to a Foster Care Intake EW once acceptance of jurisdiction has been confirmed.

The receiving county shall:

  1. Redetermine the child’s eligibility and payment based on current circumstances, including but not limited to the following:
    1. The SW must provide an FC 2, SOC 158A, and court papers or the Date of Acceptance. (We cannot pay the month prior to the month of acceptance, e.g. if accepted 6/15/97, we pay as of 7/1/97.)
    2. The EW shall complete the FC 3 (document the FC 3 “Per FC 3 from [sending county name]”, complete CA 30 and a new CA 2.1 for each parent, and make a child/medical support referral, etc.
  2. Provide the sending county with any information which might affect eligibility or payment during the transfer period.
  3. Make an effort to get the cooperation of the foster child’s non-related legal guardian, when applicable.
  4. Request, from the sending county, any necessary forms or documentation not previously sent.
  5. Notify the sending county of the receipt and disposition of the transfer documentation by completing the FC 18, Section B.

If there is no record of the transfer of court jurisdiction, the EW shall deny the ICT, complete Section B of the FC 18 and send a copy of the FC 18 and the denial NOA to the EW in the other county. Also send a copy of the denial to the foster home.

Escalation Process

Any questions concerning the ICT case must be addressed to the EW of record in the sending county. Counties are expected to respond to ICT questions from other counties with 7 working days. Failure on the part of the sending county to respond to requests from the EW within 7 working days should be escalated to the EWS. EWS will attempt to contact the EWS in the sending county to resolve any outstanding issues.

If the EWS does not receive a response from the sending county after 3 working days, they will escalate the issue to the Santa Clara County (SCC) ICT Coordinator. The SCC ICT Coordinator will contact and work with the ICT Coordinator from the sending county to resolve the outstanding issues.

Note: For assistance in reaching another county, workers will access the following folder on the Foster Care Shared Drive at S:\Sharelib-DFCS\EW Tools\Statewide County Contact List folder

ICT Coordinators

A list of ICT Coordinators is maintained by the CalSAWS Consortia. EWs should not contact other county’s ICT Coordinators directly. Only the designated ICT Coordinator for Santa Clara County should contact an ICT Coordinator in another county.

The contact information for the Santa Clara County ICT Coordinator is as follows:

Related Topics

County of Responsibility