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Additional Tools
A report is available in Business Objects that will provide current receipts for both SSI and RSDI (or SSA) payments. FC and DFCS managers are able to access the report to determine funds available for children and youth under the supervision of DFCS and JPD. The report will be refreshed on the 15th day of each month to determine the current balances.
The report is located in Business Objects in the following path under the DEBS in the Manager_E9 folderManager_E9 folder labeled “Combined SSA SSI Receipts”:
CalSAWS Flags
CalSAWS flags track the SSI review process. The flags will be added mainly by the SSI SW Coordinators. The FC EW will only add or update the flag as stated below.
In order to adequately track the SSI/SSA applications, screening and changes, the following CalSAWS flags were added:
| Special flag | Begin Date | End Date | Description for Use |
| FC SSI Approved (Added by SWC) |
The date of the approval. | When the status has changed. | Must be entered when the case is approved for SSI. This does not mean the case is actively receiving SSI. Although benefits are approved, they may be suspended because the child is receiving federal FC. |
| FC SSI Child Not Elig (Added by SWC or and FC EW) |
The date of the denial. | When the status has changed. | Must be entered when the SSA determines child is not eligible. At the annual RRR the FC EW will add an end date and add a new date to the “FC SSI Potential SSI Child” flag |
| FC SSI Denied (Added by SWC) |
The date a response is received from SSA stating benefits have been denied. | When the status has changed. | Must be entered when the case is denied for SSI. When the child is under 20 years a new app is done at the RRR due date. This status may trigger an appeal. |
| FC SSI JPD (Added by the FC EW) |
The date the FC EW sends the SCD 1633 to JPD. | When it is determined the JPD youth is not eligible for SSI. |
Must be entered when the SCD 1633 is sent to JPD. Note: Tracking for JPD cases are updated in the CalSAWS journal. A new flag is added at the next RRR date. |
| FC SSI Potential SSI Child (Added by FC EW and updated by SWC) |
Submitted by the FC EW | When the status has changed. | Must be entered when the case is determined to be potentially eligible for SSI either JPD or DFCS. When there is an open FC SSI status, the FC EW must end date the prior status and add a new effective begin date. |
The flags for the SSI status must be add in CalSAWS on the Collect Case Special flag WindowCollect Case Special flag Window as displayed below:
There must only be one flag with no “Effective End Date”. The current status of the SSI review or determination will have no “Effective End Date” associated with the type of flag.
FC SSI Potential Child
When child is potentially eligible, the FC EW will add “Effective Begin Date”“Effective Begin Date” on the “FC SSI Potentional Child” flag.
When the child is determined not to be eligible, the SSI SW Coordinator will add the “Effective End Date”“Effective End Date” to the flag.
Then the SSI SW Coordinator will enter “SSI Not Eligible Child” with an “Effective Begin Date”“Effective Begin Date”.
At RRR the EW will end “FC SSI Child Not Eligible”“FC SSI Child Not Eligible” flag and will remove end date and enter new effective begin date for the “FC SSI Potentional Child”.
FC SSI Suspension Date
The “FC SSI Suspension Date”“FC SSI Suspension Date” will have a future end date 10 months in the future (the coordinator will enter this).
Employee and Benefits SSI Tracking System
Effective August 1, 2016, The SWC will use the SSI Advocacy Application to track the application process for SSI and RSDI applications. The application will appear as displayed belowdisplayed below as an ICON on their desktop.
The SWC will use this application to track all incoming and outgoing responses from SSA.
Related Topics
Social Security Administration Benefits