Adoption Assistance Intake Process

The Triage FC EW will review the following documents and forward them to FC Clerical for an Intake FC EW assignment:

Payment Instructions Adoption Assistance Program form (AAP 2) is normally signed by the adoption SWS except when an SCI is approved. When the SCI is approved, the AAP 2 must also have the signature of the DFCS SSPM.
Designation of Named Payee of AAP Benefits form (SCD 2422) when applicable.
Eligibility Certification Adoption Assistance Program form (AAP 4).
Adoption Assistance Program Case Information Sheet form (SCZ 33A). This document is generated by the SW and forwarded to FCE.
Income and Property Checklist For Federal Eligibility Determination-Adoption Assistance Program form (FC 10) when provided.

Note: According to the California Department of Social Services Adoption Assistance Bureau, the FC 10 is only necessary for non-Title IV-E eligibility paths. The FC 8 is sufficient documentation to support what is stated on the AAP 4 therefore the FC 10 is not necessary.

For dual agency children who require the higher dual agency rate (DAR), all new documentation must be gathered by the Adoption Social Worker with the child’s adoptive name. New documentation will only be available after finalization. Prior to finalization, the documents from the Foster Care case may be used to determine the rate. Refer to Dual Agency Children (DAC)).

The Intake FC EW must complete the AAP Eligibility Case Summary Sheet (SCD 2367) and process the packet to authorize the initial AAP benefits. An approval NA 791 must be sent to the adoptive parents and the post-adoption unit. Additionally, the intake FC EW will send the adoptive parent a request to provide the child’s new Social Security Card (SCD 196 and the MC 194), once the adoption is finalized. The Social Security card is not required to make the payment, but is needed to update the case record for MEDS.

The Beginning Date of Aid is the date of the Final Decree or date of placement, whichever the adoption SW indicates on the AAP 2. A prorated grant will be paid for the first month; thereafter, the amount authorized on the AAP 2 will be paid on the first of each month.

When the adoptive parents are the same as the foster care parents, the Intake FC EW must ensure that the adoption SW is aware of the overlapping benefits, particularly when foster care payments have not yet been issued, to avoid duplicate issuances and/or foster care overpayments.

Adoption Assistance Intake Process

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