Kinship Guardianship Assistance Payment (Kin-GAP) Program

The Kin-GAP program is an intra-program change from Foster Care or CalWORKs. For cases that are transferring from Foster Care to Kin-GAP, FC payments must stop the date dependency is dismissed. Kin-GAP payments may begin in the same month FC payments end however the first Kin-GAP payment will be prorated.

  1. DFCS/JPD
    1. Sends a request for an initial Kin-GAP case.
  2. FC Clerical
    1. IDs the case.
      1. If there is an open FC case, completes top portion of the SCD 21 and forwards to the assigned EW.
      2. If the is no open FC case, forwards the request to Triage.
  3. Continuing EW/Triage
    1. Completes the introductory section of the SOC 369A.
      1. Makes the Federal or State eligibility assessment based on the FC funding.
      2. Completes question #1 for current funding.
      3. Enters the potential RD date.
      4. Adds the KG 2 for the relative to complete.
    2. Adds SCD 441 when FC youth is 15.5 years old.
    3. Adds KG 1 when youth is approaching 18 years of age.
    4. Completes the SCD 21.
    5. Forwards documents to the assigned SW.

      1. Note: If not eligible for Kin-Gap, notifies SW. This is NOT a common situation.

  4. DFCS/JPD
    1. Completes SOC 369 and SOC 369A.
    2. Establishes guardianship and dismisses court dependency.
    3. Sends completed SCD 21 with Kin-GAP packet to FC Clerical.
  5. FC Clerical
    1. Receives KG packet.
    2. Completes ID and SCD 41 adding companion case numbers.
    3. Completes application registration.

      1. Note: When unable to determine the beginning date, do not complete app. reg. and refer packet to Triage.

  6. Triage
    1. Follows the Triage Process.
    2. Schedules appointment, upon request of guardian, for missing signatures or documents.
  7. FC Control Clerk
    1. Completes application registration if needed.
    2. Assigns to Intake EW.
    3. Forwards document to assigned EW.
  8. Intake EW
    1. Receives packet.
    2. Evaluates whether the child meets Kin-GAP criteria.
      1. If ineligible, then
        1. Informs SW that child is not eligible.
        2. Follows Intake Benefits Processing process.
      2. If packet is incomplete, then 
        1. Contacts the assigned SW and requests the required documents.
        2. Refers to Escalation Policy when required documents are not received.
      3. If packet is complete, then follows Intake Benefits Processing process.
    3. Verifies dependency dismissal date and legal guardianship.
    4. Determines if child is an active recipient of FC/CalWORKs/MC:
      1. If child is receiving FC, then
        1. Contacts assigned FC EW to discontinue the child from current placement effective the date dependency is dismissed.
        2. Confirms discontinuance.
      2. If child is on CalWORKS/MC, 
        1. Contacts continuing EW unit to discontinue only potential KG youth from CalWORKs.
        2. Confirms discontinuance.
      3. If eligibility is cleared, then completes Benefits Intake.
    5. Sends school verification (SCD 441) if youth is 15.5.
    6. Prepares documents for imaging.
    7. Forwards case to Intake EWS for review and transfer.
  9. Continuing EW
    1. Receives KG case.
    2. Reviews case for completeness in imaging.
    3. Follows Case Rejection Policy when errors are identified.
    4. Reviews for SCIs when complete.
    5. Determines renewal and sets a case alert 60 days before the expiration date when SCI is approved.
    6. Sends SCD 441when the KG youth is approaching required school age verifications.
    7. If youth is eligible for extended KG sends KG 3.
    8. Summarizes case actions in CalSAWS journal.
    9. Forwards any additional documents to imaging.

Related Topics

Escalation Process For Payments