Processing Initial Clothing Allowance (ICA)

1. DFCS/JPD
   1. Initiates Initial Request for Clothing Allowance at Initial Placement via the SCZ 414A.
   2. Forwards SCZ 414A to FC EW within 60 days of initial placement.

      1. Note: DFCS/JPD SSPM must sign the SCZ 414A (approval) for all eligible placements over 60 days.

2. FC Clerical
   1. Receives request.
   2. Completes ID.
   3. Forwards ICA to assigned EW.

      1. Note: ICA request can be completed at the initial placement or when there is a change of placement.

3. Intake/Cont'g EW
   1. Receives the ICA request.
   2. Reviews the SCZ 414A for entitlement.
      1. If the SCZ 414A is incomplete, then requests missing information from SW/PO.
      2. If the SCZ 414A is complete and placement is less than 60 days, then determines if child has received the clothing allowance within the last 6 months.
      3. If the placement is more than 60 days, then
         1. Checks SCZ 414A for DFCS SSPM approval and contacts SW if DFCS SSPM signature is missing.
         2. Denies the request when there is no SSPM approval and notifies the SW/PO.
      4. If the child has received the allowance in the last 6 months or in a county only funded facility, then
         1. Checks SCZ 414A for DFCS SSPM approval and contacts SW/PO if SSPM signature is missing.
         2. Denies the request when there is no SSPM approval and notifies the SW/PO.
   3. Authorizes benefits when complete SCZ 414A is received.
   4. Refers to Benefits Processing Continuing.

Related Topics

Escalation Process For Payments