Payment Verification System (PVS)

Each month, the Payment Verification System (PVS) verifies recipient names, SSNs, and birth dates from MEDS/CDB and matches them against SSA and EDD records. When a match occurs, an abstract (PVS040) is sent to the county via CalSAWS.

To ensure IEVS data is accurate and received for all required individuals, it is essential that SSNs are entered correctly on MEDS/CDB.

Format

PVS reports are divided into separate sections, Tabs. Each separate benefit section shows match results.

Section headings: Tabs indicate and separate the programs covered. The programs are listed in the following order:

• UI
• DI
• RSDI -Data 1
• RSDI-Data 2

Match Found

A “Match Found” tab will be enabled. It also identifies SSNs that have not been submitted to SSA because they are outside a valid range. If no matches are found, no PVS report will be generated for the case. There will be no PVS for RSDI recipients unless the client is new or the amount of benefits is being changed.

Active Persons

All individuals in the case who are active on MEDS are listed on the PVS. Individuals who receive more than one type of benefit will be listed separately under each program.

Inactive

Inactive persons cannot be added to the IEVS Recipient System.

How Current is the Data?

The PVS040 will give you the following information about the income received:

Source	2nd Prior Month	Prior Month	Current Month
RSDI Social Security	None	Received the amount listed	Will receive the amount listed
UIB/DIB	Received the amount listed	Lists the amount received in the first 15 to 18 days of the month	Not listed

Primary Verification

PVS may be used as primary verification. This is the same as the applicant system.

Secondary Verification

For CalWORKs, CalFresh, and Medi-Cal, if the client disputes the information provided on the PVS, further verification is required.

Time Frames

The EW must complete the case review within 45 days of receiving a CalSAWS task for the PVS file related to CalWORKs, CalFresh, and Medi-Cal Programs. The PVS abstract report “run date” is the date the county receives the report. The State sends the electronic PVS file to CalSAWS each month, and CalSAWS automatically assigns a task to county workers. This date begins the 45-day processing period.

Delays

A delay in this timeframe may be allowed (in up to 20% of cases) when the EW and the client are attempting to resolve any discrepancies.

Response Document

Response documents are required for all recipient cases having a:

• Discontinuance of eligibility
• Change of benefits
• Share of cost due to IEVS data.