Payment Verification System (PVS)

Each month the PVS process takes recipient names, SSNs and birth dates from MEDS/CDB and performs a computer match against SSA and EDD records. When a match is found, an abstract (PVS040) is sent to the county.

In order to ensure IEVS data is accurate and received on all required individuals it is essential SSNs are entered correctly on MEDS/CDB.

On February 16, 2007, the CDSS advised CalWIN counties that CDSS would cease producing the secondary output namely paper, tape, CD, etc. for the Payment Verification System PVS030 and PVS040 Recipient Abstract Reports. As an alternative to a secondary output, CDSS offered CalWIN counties an opportunity to access the PVS030 and PVS040 files via a secure server called Tumbleweed. Santa Clara chose to receive the secondary output as of April 6, 2007 through Tumbleweed. The PVS reports are only printed upon request through the Program Bureau.

Format

PVS reports are divided into separate sections Tabs. Each separate benefit section shows match results.

Section headings Tabs indicate and separate the programs covered. The programs are listed in the following order:

UI
DI
RSDI -Data 1
RSDI-Data 2

Persons who receive more than one type of benefit will appear separately under each program.

Match Found

A “Match Found” tab will be enabled. It also identifies SSNs not submitted to SSA because they are not within a valid range. If no matches are found, there will be no PVS report for the case.There will be no PVS for RSDI recipients unless the client is new or the amount of benefits is being changed.

Active Persons

All individuals in the case who are active on MEDS are listed on the PVS040. Persons who receive more than one type of benefit will appear separately under each program.

Inactive

Inactive persons cannot be added to the IEVS Recipient System.

How Current is the Data?

The PVS040 will give you the following information about income received:

Source	2nd Prior Month	Prior Month	Current Month
RSDI Social Security	None	Received the amount listed	Will receive the amount listed
UIB/DIB	Received the amount listed	Lists the amount received in the first 15 to 18 days of the month	Not listed

Primary Verification

PVS may be used as primary verification. This is the same as the applicant system.

Secondary Verification

For CalWORKs, CalFresh and Medi-Cal, if the client disputes the information provided on the PVS040, further verification is required.

Time Frames

The EW must complete the case review within 45 days from the date the PVS report is received for CalWORKs and CalFresh.The PVS abstract report “run date” is the date the report is received. PVS reports are printed around the 1st or 2nd work day of each month and sent to the counties no later than the 5th of the month. This date begins the 45-day processing period.

Delays

A delay in this time frame may be allowed (in only up to 20% of the cases) when the EW and the client are attempting to resolve any discrepancies.

Response Document

Response documents are required for all recipient cases having a:

Discontinuance of eligibility
Change of benefits
Share of cost due to IEVS data.