Adding A Person

Regulation

If a new household member is reported after the date of application but before aid has been granted, the new household member is included in the household effective the date of the household's application.

Exception: If a new household member comes into the home in the month following the month of application but before the approval, the new household member is added effective the first of the month following the month of application.

If the report of the new household member occurs subsequent to the application being approved, the new household member is added the first of the following month.

Change Reporting Households

Add a new member to the household effective the first of the month following the month when the new member was first reported, providing that the new member is eligible and all required forms and verifications are on file.

• If the addition of the new member will result in a decrease in benefits, the new member is added the first of the month after a timely notice of action is sent.
• The EW must send a timely NOA within 10 days of the date the change was reported.

Steps to Add a Person to a Change Reporting Household

Follow these steps when a Change Reporting Household reports someone new in the home.

1. Determine whether the new person is a household member. Are they:
   1. Related to anyone in the household (parent, child)?
   2. Purchasing or preparing meals with other household members?
   3. A minor under parental control of a household member?
      1. If YES, the new person is a household member. Go to Step 2.
      2. If NO, the new person is not a household member. Document this on the Maintain Case Comments window and STOP HERE.
2. Determine what forms, if any, are required to add the new member
   1. If the household is CE, then use the following forms:
      1. CW 8A; or
      2. CW 8; or
      3. SAWS 2 Plus.
   2. If the household is NA, then an application form is not required, but any of the forms listed above or a CF 285 may be used.
3. Determine eligibility for the new member when the household reported the new member.
   1. For NA households,
      1. This may be done by phone, using the SAR 7, or by appointment with an application. If a new application is not taken, document the new member's information on, and sign and date, either of the:
         1. County Use Section of the last “Application for CalFresh Benefits" (CF 285) on file
            OR
         2. Maintain Case Comments window.
   2. For CE households,
      1. Schedule an appointment to review the application forms.
      2. Review the following eligibility factors for the new member:
      3. Citizenship/non-citizenship status
      4. Income
      5. Resources
      6. Voluntary quit and work registration requirements
      7. Obtain the following for the new member:
      8. SSN or MC 194.
      9. Income verification, if applicable.
      10. Work registration, if applicable.
      11. Non-citizenship status verification, if applicable.
4. If information and verification needed to add the new member is not provided:
   1. Send a “Verification Checklist” or DFA 387 notice requesting the household to provide the information/verification within 10 days. At the end of the 10-day period, if the requested information/verification is not received, a 10-day NOA must be issued to discontinue the household for Failure to Provide Information.

      1. Note: A household send in a note on June 5th reporting that a new member moved in on May 29th.

      2. Some of the verification needed to add the new member is missing. The EW sends a “Verification Checklist” requesting the information on June 7th. If the information is not provided by June 17th, the EW must send a NOA to discontinue the entire household effective June 30th.

5. If the new member is eligible:
   1. Prospectively budget the new member's income and specific deductions (dependent care, excess medical expenses for the elderly/disabled). Send a NOA:
      1. By the date of increase if benefits will be increased as a result of adding the new member.
      2. Ten days in advance if benefits will be decreased as a result of adding the new member.
6. If the new member is ineligible, send a denial NOA.
   If the new member makes the entire household ineligible, send a 10-day NOA to discontinue the household's benefits.

ExampleExample

Related Topics

Semi-Annual Reporting (SAR) Households