Abatements

EA regulations allow claiming of only one EA episode within a 12 month period. The episode can include claiming for the various components of the EA program as long as the case documentation is written broadly enough to support the continuation of the original episode. A “continuous” service plan is advantageous so that services provided are linked to the original emergency. For example, a second removal of the child from his/her home is a continuation of the original unresolved emergency and continued abuse. It is also advisable to keep the service case open for the 12 month duration.

When to Abate

It may be necessary to abate (nullify or void) a previous EA claim when:

• There is a new emergency episode within a 12 month period.
• Due to an administrative error.

The EA manager from each agency that is involved in the claim must agree to the abatement.

• The abatement is processed through ACE.
• ACE will abate (delete) the prior episode and issue a “Not to Exceed Date.”
• Only the designated Intake FC EW in the E92 unit is authorized to abate a prior EA claim in ACE.
• Fiscal must reverse any fiscal claiming activities which may have occurred.

New EA Application

When a previous EA claim is abated, a new EA application must be processed and assistance/services authorized for the new emergency as it is a “new” episode. A new 12-month period of eligibility begins.

CWS Abatement

When it is necessary for CWS to abate a claim, the EA Supervisor hand carries a memo with relevant information to:

• The Supervisor of Administrative Claims
• Information Systems
• Fiscal

If we should need to abate a claim where payments for a foster care placement were made, we would also correct the claim history. (We are not currently processing abatements on such cases.)

Related Topics

Emergency Assistance (EA) Program