First Date of Aid

First Date of Aid

W&IC 11374(b) and 11390(e)

When a child receives benefits under the Foster Care program and becomes eligible for Kin-GAP, the FC payment must stop the date dependency is dismissed. Kin-GAP payments may begin in the same month FC payment ends however, the first Kin-GAP payment will be prorated.    

Redetermination (RRR)

EAS 40-181.1

A RRR of all circumstances affecting the eligibility of the Kin-GAP child must be made every 2 years. For the RRR, the caregiver is required to complete the following documents:

  • KG 2
  • SOC 369A (only if the rates are changing)
  • Any other applicable forms (i.e. KG 1, KG 3, CSF 37, Immunization Records, SCD 1948, etc).

 

During re-evaluation, Kin-GAP cases must have an income review. If income has increased to $100,000 or 400 percent of the federal poverty level, the SW may decide to send a child support referral for the parent(s) and submit a new CW 51 form. For more details refer to Child Support Overview. 

 

No face-to-face interview is required with the guardian. RRR forms are forwarded to the assigned SW, the “Kin-GAP Redetermination Notice” (SCD 25) is completed and attached to the RRR packets and forwarded to the assigned SW. Under the direction of the assigned SW, the guardian must complete, and then return the forms to the FC EW to complete the RRR process.

Reminder: A Medi-Cal RRR is still a yearly requirement. There is no need for a Medi-Cal RRR packet as long as there are no reported changes to the case. The Medi-Cal RRR can be run and updated in CalSAWS.

Redetermination Process

Refer to Process RD for Kin-GAP Every Two Years for RD workflow.

Optional Form

The “Kin-GAP Eligibility Checklist” (SCD 23) is optional but was developed to assist in gathering necessary documents during redetermination and to serve as a reminder for other necessary actions in CalSAWS and MEDS.

Completion of All Actions and Forms

The Redetermination is considered complete when:

  1. The KG 2 has been completed, signed by legal guardian(s), reviewed by the FC EW, appropriate verifications have been received and documented, and a decision made to continue eligibility. This is the date the FC EW signs the KG 2.
  2. The SOC 369A is received from either the SW/PO or the legal guardian. A new SOC 369A is only necessary when the rates are changing. This includes infant supplements and SCIs.

All required entries must be made in CalSAWS including the following:

  1. Document in the CalSAWS Journal that all appropriate RRR forms and verifications were reviewed, completed, all eligibility factors cleared, and imaged to the case record.
  2. Enter a Case Alert in CalSAWS for any known future changes for follow-up; i.e., marries, graduates in June; birth certificate and social security number due etc.

CHDP

The FC EW must inform the caregiver of the purpose, provision, and availability of CHDP. Brochures must be given that describe the support services (scheduling transportation) available under CHDP as well as how and where the services are provided.

Family Planning

The EW must inform the caregiver of Family Planning Services. The “Important Notice to All Recipients" form (SCD 1255) includes a list of agencies providing these services.

Kin-GAP Minor Parent

EAS 90-115

The following rules apply to a Kin-GAP Minor Parent:

  • A minor parent who is receiving Kin-GAP is excluded by law from receipt of CalWORKs cash aid.
  • The child of a Kin-GAP Minor Parent shall be excluded by law from the CalWORKs Cash Aid Program.
  •  A Kin-GAP minor parent’s child is eligible for an infant supplement.
  • If a Kin-GAP child has a child of his or her own who lives with the legal guardian, the legal guardian is entitled to receive an infant supplement on behalf of the Kin-GAP minor parent’s child.

Payment Guidelines

If both a Kin-GAP minor parent and the Kin-GAP minor parent’s infant were both under dependency and dependency was dismissed for both, then both receive Kin-GAP payments. If only the minor mother was under dependency and the baby was a dependent (no court dependency) of the minor child, then pay Kin-GAP for the minor, and an infant supplement for the baby. Both the Kin-GAP and infant supplement are sent to the legal guardian.

The SW must send a request to make the infant supplement payment to the FC EW with the following:

  • SAWS 1
  • KG 2
  • Birth Certificate
  • CW 2.1
  • SOC 369A (is only required when rates are changed).

Absent Parent of an Infant Returns Home

If a Kin-GAP minor parent receives an infant supplement and the infant’s other parent moves into the home, this DOES NOT impact the infant supplement payment.

The State has clarified that an infant supplement is a payment on behalf of the Kin-GAP minor parent because of the existence of an infant. Therefore, there is no separate eligibility determination for an infant supplement, and the infant is not in receipt of aid.

 

Related Topics

Kinship Guardianship Assistance Payment Program