Process AAP RDs Every Two Years

TSS/Mail Room
1. The RRR Packet is automatically sent to adoptive parent with case and adoptive parent information prepopulated. The packet includes:
  1. RRR Cover Letter for AAP (SCD 2256)
  2. AAP 3
  3. AD 4320
2. Self-addressed stamped envelope with Post Adoptions Unit mail drop.
3. TSS generates the RRR file with all the forms and sends a copy of the file directly to the mail room.
  1. Note: A copy of the RRR file is saved in the EW Tools folder under AAP RRR.
Adoptive Parent
1. Returns the completed forms in the self-addressed stamped envelope to the Post Adoption Unit
Post Adoption SW
1. When there is a change in benefits completes the following:
  1. AAP 2 with approval of the Post-Adoption Supervisor.
  2. SCZ 33B
  3. AAP 3
2. Forwards completed forms and other verifications received to FC clerical.
FC Clerical
1. Identifies and forwards documents to Continuing FC EW.
Continuing EW
1. Must complete the RE process and the SCD 2249 prior to the end of the two-year certification period even when the RE packet is not received.
  1. Initiates RE for AAP and Medi-Cal.
  2. Updates all CalSAWS related pages.
  3. Runs EDBC to reflect the new RE date.
  4. Reviews if any of the following conditions apply:
    1. If child is turning 18 and no packet is received, Then the EW
      1. Ensures AAP benefits are discontinued at the end of the month unless extension for 18 years and beyond was received and on file.
      2. When applicable, ensures child continues on CEC until the next MC RD (see Update 14-10)
      3. Sends copy of NOA to Post Adoption SW.
    2. If parents no longer want AAP and MC (signed deferred agreement), then the EW
      1. Receives required forms from SW.
      2. Discontinues the case.
      3. Sends copy of NOA to Post Adoption SW.
      4. Follows case closing policy.
    3. If parent no longer wants AAP payments but wants MC, then the EW
      1. Receives required forms from SW.
      2. Updates AAP Detail page to reflect zero benefits.
      3. Runs EDBC and verifies AAP payment has been reduced to zero for future month.
      4. Ensure MC remains active with the same aid code.
      5. Sends copy of NOA to Post Adoption SW.
        
        Note: The AAP program in CalSAWS will continue to display as active.

Process AAP RDs Every Two Years

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