Processing an Emergency Caregiver (EC) Request

During a foster care episode, the child may experience a placement change due to an emergency or compelling reason. In this situation, the Continuing SSBS may receive an EC request for a placement without RFA.

SW
1. Sends placement change SOC 158A to FC Clerk.
FC Clerk
1. Receives SOC 158A and assigns task for Continuing EW to process.
Cont. SSBS
1. Receives SOC 158 for placement change,
2. Validates that the EA 1 and the RFA 01A are in the EW Tools Folder within ten business days of the placement.
  1. If EA 1 is on file but the RFA 01A has not been received, then allows ten business days from the date placement change SOC 158A is received, then sends an email to RFADESK@ssa.sccgov.org to request RFA 01A.
  2. If EA 1 is not file, then contacts SW/PO to request an EA 1.
3. Reviews case for EC eligibility criteria (refer to section 21.16.1)
4. If criteria is not met, then informs the SW that the case does not meet EC criteria and requests a SCZ 414Z for payment.
5. If criteria is met, then
  1. Closes existing placement.
  2. Opens new placement.
  3. If this is a federally eligible EC case, use EA/5K funding. A NOA should not be sent.
  4. If this is a state-eligible case EC case, use EC/5L funding. An RFA 105 NOA must be sent to the caregiver and SW/PO and forwards a copy to Imaging.
  5. Enters CalSAWS Journal that EC funding is being used and includes EC start date.
Cont. SSBS
1. When RFA is approved or denied or exhausts 365 day limit, whichever comes first:
  1. If this is a federally eligible EC case using EA/5K funding, a NOA should not be sent.
  2. If this is a state-eligible EC case using EC/5L funding, then sends RFA 105A NOA to caregiver and sends a copy to Imaging.
  3. Ends EA/EC placement and opens a new placement in CalSAWS using the appropriate AFDC-FC aid code
  4. Enters CalSAWS Journal summarizing actions taken above.

Processing an Emergency Caregiver (EC) Request

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