Process Extended Foster Care (EFC) RE (Annual)

  1. CalSAWS
    1. Determines the RE month automatically and initiates RE 60 days before the RE is due.
  2. FC EW
    1. FC EW will generate a monthly RE list from CalSAWS to determine when to initiate the RE process. The FC EW will review the list monthly to begin the RE process 45 days before the RE due date.
  3. FC EW
    1. Reviews RE list to determine the RE due date.
    2. Sends an e-mail to the assigned SW, AB 12 Unit or JPD.
    3. Sends the packet with required forms for completion to a Non-Dependent LG since there is no assigned SW/PO.
    4. Allows 15 days for the SW, AB 12 Unit, JPD or LG to return necessary documents.
  4. DFCS/JPD/NMD
    1. Completes and signs FC 2NM based on the most current information in the service case file.
    2. Completes, if the NMD has an infant, the FC 2 for the infant.
    3. Provides a current, complete, signed and dated SOC 158A.
    4. Updates SOC 161 (when due to expire).
  5. Continuing FC EW
    1. If the SW/PO provides the required documents and verifications, then proceeds with steps below.
    2. If the SW/PO does not provide the RE paperwork, then 
      1. Initiates the Escalation Process.
      2. Proceeds as stated below when RE is incomplete.
    3. When all RE documentation is on file:
      1. Ensures that forms have been signed.
      2. Enters data in CalSAWS.
      3. Ensures Absent Parent window in CalSAWS is complete to allow for interface to DCSS.
      4. Runs EDBC and Wrap-Up.
      5. Authorizes benefits.
      6. Verifies the next annual RE date in CalSAWS.
      7. Reviews and sends or deletes, as appropriate, all client correspondence.
      8. Enters CalSAWS journal and summarizes case actions.
      9. Sends all documents to imaging.
    4. If the RE is not completed by the due date:
      1. Authorizes discontinuance of cash program in CalSAWS.
      2. Ensures Medi-Cal is active as FFY.
      3. Verifies and prints NOA.
      4. Sends NOA to provider, NMD and NMD’s attorney, if known.
      5. Forwards a copy of the NOA to the assigned SW/PO and AB 12 Unit.
      6. Deletes all unnecessary client correspondence.
      7. Enters CalSAWS journal and summarizes case actions.
      8. Prints copy of e-mail sent to DFCS Resolution In-box (for imaging).
  6. Sends all documents to imaging.

Related Topics

Continuing Benefits Processing