eICT

The ICT process must be completed electronically by county eligibility staff using the Electronic Inter County Transfer process (eICT). The eICT process includes sending case information and verifications electronically between State Automated Welfare Systems (SAWS).

Canceling an eICT

The EW can cancel or change an eICT if the intended move changes or does not occur.

Cancellation of an eICT is triggered by the Sending County updating the client’s address to another county. When a cancellation occurs, new processing time frames begin based on when the new address information is entered and the eICT Send is triggered.

Only the Sending County has the ability to cancel the initiated eICT process electronically.The Receiving County’s “Request for eICT” cannot be electronically canceled.

In the event that the Receiving County has completed the eICT process and the client has returned to the Sending County, a new eICT must be initiated back to the Sending County.

ICT Time Frames

If the client notifies the Sending County of the move, the Sending County must initiate an ICT with the Receiving County within seven business days.

If the client notifies the Receiving County of the move, the Receiving County must initiate an ICT Request within seven business days.

When the client is currently active in another county and applies for aid in the new county, the Receiving County has three (3) working days to request an eICT from the Sending County. If the Receiving County has not received an eICT data file for a specific case within 10 working days of the request, the Receiving County ICT Coordinator must contact the Sending County ICT Coordinator by telephone/email to resolve any issues responding to the request, to ensure the timely processing of the ICT.

Automated Discontinuance

When a case is authorized in the Receiving County, the Sending County’s case will automatically discontinue.

Completion of an eICT

An eICT is completed when the Receiving County has the case active in its county system with the correct county address and residence county code on MEDS. The annual RD due date is the same date established by the Sending County, unless after approving the case in the Receiving County a CIC is completed. Refer to Change in Circumstance.

eICT Processing During a System Outage

If there is a system outage lasting one day or less, the EW Supervisor will determine whether to wait for system availability to complete the automated eICT process, or to complete a manual ICT process.

For any system outage lasting more than one work day, EWs must use the manual ICT process and communicate with the Receiving County directly.

Request for Retroactive Medi-Cal

If the client requests Retroactive MC during the eICT period, the Sending County must process the retroactive request because the case is still open in the Sending County.

Craig v. Bonta

If the client requests Retroactive MC after the ICT has been completed, then the Receiving County must contact the Sending County’s ICT Coordinator regarding the retroactive request.

When an individual eligible under Craig v. Bonta moves to another county, the Sending County must notify the Receiving County with a “Notification of Intercounty Transfer” (MC 360). A MEDS printout or an eICT is not necessary because the Sending County has no actual case file for the individual. The Sending County must complete an EW 12 online transaction to change the new county address and residence code. The following month, the individual will show up on the Receiving County’s Craig v. Bonta report. The Receiving County is responsible for completing the review following Craig v. Bonta procedures.