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Other Hand Typed Warrants
A “hand-typed warrant” may be issued in situations other than those described above as “Immediate Need.” Payment could be made after eligibility has been established if an applicant is in urgent need of money.
Hand-typed warrants should be minimized as it is costly to the county and can result in grant errors.
The use of hand-typed warrants should be utilized only when absolutely necessary to avoid UNDUE HARDSHIP.
Undue Hardship
Undue hardship may exist if, in the judgment of the EW, the applicant family has an emergent situation which results in additional costs to the family, or in additional service requirements for the family, and which could be deterred by the issuance of a hand-typed warrant.
Failure of an applicant to receive a payment in a timely manner due solely to worker or agency error does not in itself, constitute justification for issuing a hand-typed warrant.
The EW must thoroughly explore the situation with the applicant, as well as other possible resources the applicant or the agency may have available to meet their needs. This includes:
- Documenting in the Journal Detail page of CalSAWS the extent of the situation as well as the applicant's responses to the exploration of other resources prior to making a decision to issue a hand-typed warrant.
- Obtaining supervisory approval, which is required.
Supervisory Review
EW supervisors must review ALL “Immediate Need” and “Hand-Issued Warrant” cases for correctness of eligibility and grant amount.
This review must be completed prior to authorizing the hand-issuance of the warrant.
Supplements, Cancellations, and Rewrites
The criteria specified in other hand-typed warrants above shall be applied, including supervisory approval, in considering the urgency of need in situations where:
- A warrant is being canceled or rewritten, or
- A supplemental payment is being authorized.
Related Topics
Expedited Determination of Eligibility