Chart of Relatives Who May Be Caretaker Relatives for Eligible Child

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Note:

All persons listed on this chart are shown in their relationship to the CalWORKs child. For example, persons listed as “first cousins” are first cousins to the CalWORKs child.
The caretaker relative also includes the spouse or former spouse of all the relatives listed above.
The caretaker relative also includes the adoptive parents and their relatives as listed above.
The relationship must be clearly documented in the case record.

For a case where the child is a dependent of the court, refer to Miller v. Youakim.

Spouses of Relatives

An acceptable caretaker relative is the spouse of any person named above, even after the marriage has been terminated by death or dissolution.

Adoptive Relatives

An acceptable caretaker relative is a person who legally adopts the child, or that person's relatives, as specified above.

Note: Once a child is adopted, the adoptive parents are legally responsible for that child's support. Therefore, if there is an absent parent deprivation the CW 2.1Q must be completed on the absent adoptive parent.

Relinquishment

When a child has been relinquished, adopted or parental rights are terminated, the caretaker relative is any of the relatives specified above.

This means that for a child who has been adopted, the caretaker relative relationship considers both the biological and adoptive relations.

Documentation

Document the case record with the relationship between the child and the caretaker relative.

If the relative is other than a parent, the relationship must be clearly documented. Relationship must be verified when possible. The recipient's signed statement is acceptable in the absence of other verification.

The “Caretaker Relative Documentation Chart” (SCD 1383) may be used to clearly establish the relationship. This should be completed by the EW during the interview and signed by the recipient to ensure it is correct. The SCD 1383 is not a mandatory form for CalWORKs. It is an aid to help the EW establish and document the correct caretaker relationship.

Additional documentation is required for both time-eligible and time-expired refugees, if the caretaker is not a parent. See the back of SCD 1383.

When the caretaker relatives relationship to each child is the same, only one SCD 1383 is needed. For example, the caretaker relative is a maternal aunt to her niece and nephew, who are siblings. Only one SCD 1383 is completed.

If the caretaker relative cares for two children and has a different relationship to each child, it may be necessary to complete two separate SCD 1383s. Example Example The caretaker relative is a maternal aunt for one child and a paternal cousin for the other child. The caretaker completes a separate SCD 1383 for each child.

Reminder: There are many ethnic groups who establish relative status by arrangement. The EW must ensure that the relationship between the child and the caretaker/relative is the legal or blood relationship.

Acceptable Evidence

The following evidence may be used to verify the relationship of a child to the caretaker relative:

Adoption papers or records
Baptismal records of birth and parentage
Birth certificate
Bureau of Vital Statistics or local government records of birth and parentage
Census records
Church records, including statements from priests, ministers, etc., of parentage or relationship
Court records of parentage
Court support records
Day care center records
Divorce papers
Family Bible
Hospital or public health records of birth and parentage
Indian census records
Insurance policy
Juvenile court records
Marriage licenses/records
Outpatient care records maintained by a hospital, clinic, or physician
Paternity records maintained by a Child Support Agency
School records
Voluntary social service agency records.

No Evidence

If all efforts to obtain other evidence have failed, the applicant/recipient may sign a "Sworn Statement" (GEN 853) when:

There is no conflicting evidence, and
The attempts to obtain the required verification are in the case record, and
There is documentation that the applicant/recipient and/or the EW are continuing to secure the required verification.

Conflicting Information

When evidence is conflicting, inconsistent, or incomplete, the investigation must be pursued to the point that the preponderance of evidence supports the determination regarding the applicant's eligibility.

As long as there is no conflicting evidence or information, there is no basis to deny aid to a child solely because the relationship to the caretaker has not been established by the Department of Child Support Services (LCSA.

When the caretaker relative is an UNDOCUMENTED NON-CITIZEN WITHOUT ANY IDENTIFICATION, or a non-parent (such as an aunt, uncle or grandmother), verify that this individual is, in fact, a qualifying relative.

When it is believed that there may be conflicting information or there is no supporting documentation, a paternity referral to our DCSS may be made if this situation would require a referral for paternity. The EW must note on the CW 371 what action is needed.

If there is nothing in the case record to link the caretaker and the child, a GEN 853 must be taken, and a copy forwarded to DCSS with the paternity referral.

When there is conflicting information, obtain sufficient information to support the determination of eligibility.

Example Example Mrs. Jones applies for CalWORKs as the paternal grandmother of Susan Smith. When the prior case record is reviewed it is noted on the birth certificate that her father is “unknown.” The paternal grandmother, Mrs. Smith, had previously received CalWORKs for Susan. The EW asks Mrs. Jones for verification and discovers that there is no relationship between Susan and Mrs. Jones, as Mrs. Jones' son and Susan's mother started dating after Susan was born. The application is then denied. Previous CalWORKs payments issued to Mrs. Jones are overpayment's.

Example Example A caretaker relative applies for CalWORKs on behalf of her niece. There is information in the previous case record that the relationship between the caretaker and the child is by arrangement only. (e.g., “Aunt” and child's parent were raised together as sisters but are not blood related. Even though the “aunt” and parent consider themselves sisters, they are not legally related.) This application cannot be approved until the caretaker can provide verification that she is legally the child's aunt. This would entail providing documents such as birth certificates, marriage and/or divorce papers, public health records, any other records of public information, church or school records, census records, etc.