Out of State Inquiries - Closed Case

Occasionally EWs will be contacted by other states inquiring as to the number of Federal TANF months received by a former California recipient. These requests should be handled like any other request for information on a closed case. The designated person will review the former recipient’s Individual Time Limit Clock Summary and Individual Details pages and provide the available information to the other state’s representative. The “Verification of Aid for Temporary Assistance for Needy Families Program” (CW 2188) must be sent to the other state within 2 working days. In addition, the NOA, “TANF 60-Month Time Limit, Time on Aid to Former CalWORKs Recipient” (M40-107D) must be generated, and completed by the EW and sent to the former recipient at their new address. The M40-107D NOA informs former recipients that we have provided TANF information to the state in which they are now applying for cash assistance.

If a TOA review was never completed on the closed case, a TOA review must be completed as soon as possible. TOA reviews will be assigned according to District Office procedures. It will be the responsibility of the person doing the TOA review to contact the other state with the TANF information. They are also required to send the “Verification of Aid for Temporary Assistance for Needy Families Program” (CW 2188) to the contact person in the other state and M40-107D NOA to the former client at their new address.

Note: WDTIP anticipates revisions to Zero Basic Grant (ZBG) and Homeless Assistance (HA) TANF exemption codes will be automated in TRAC by the end of 2022. Automation in the Statewide Automated Welfare System (SAWS) is expected in FY 2023-24after the migration of all CalWIN counties to the CalSAWS system. Until automation is complete, staff must verify and manually apply exemptions to the TANF time limit due to ZBGs or HA when necessary.

Out of State Inquiries - Closed Case

Related Topics