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Alternative Repayment Methods
Voluntary Grant Offset
In addition to recoupment through monthly grant reduction, an AU may select to have their cash EBT account balances reduced to repay an overpayment. EWs must have the client sign the “EBT Repayment Authorization Form” (SCD 2322) and submit it along with the “Electronic Benefit Transfer (EBT) On-Line Request” (SCD 2201) to the district office fiscal clerk to reduce the AU’s EBT account balances. [Refer to“ Electronic Repayment of Benefits,” page 16-50 in the Common Place Handbook for step by step instructions.]
Voluntary Cash Recoveries
The EW should explain to the AU about the voluntary cash recovery, but no request for voluntary payment should be made. However, if a client wants to repay all or a portion of an overpayment, the following applies:
- A written agreement indicating the repayment is voluntary must be kept in the case record.
- When a client brings cash or checks to repay overpayments, district office fiscal clerk issues a receipt to the client and forward the payment to Account Receivable department at 333 W. Julian.
- District office fiscal clerk forwards a copy of the receipt to the EW for case comments.
- Account Receivable will record the payment in CalSAWS
Related Topics
Overpayment Due to Need, Income or Other Circumstance
Computing the Correct Grant Amount Under Semi-Annual Reporting (SAR)
Inter-County Collections (ICC)
Supportive Services (CWES) Overpayments
Overpayments and Referral to Collections