IN95 - Federal/State MEC Inquiry Request

Citizen/Alien
Indicator Code

MEDS Definition

CONDITIONS for Exclusion from 1095-B Reporting to the IRS

Note: Beneficiaries must meet ALL of the criteria listed in this
column for the citizen/alien indicator to be excluded.

2

Lawfully present, not a qualified immigrant

• Do not have an Alien Eligibility Code of "9"; and
  are 21 years of age or older; and
  not in a pregnancy aid code. OR
• Have an Alien Eligibility Code of "9"; and
  have a date of entry after 9/1/1996 and less than 5 years ago; and
  are 21 years old or older; and not in a pregnancy aid code.

C

Conditional entrant admitted under INA section 2013(a)(7)

• Have a date of entry after 9/1/1996 and less than 5 years ago; and
   do not have an Alien Eligibility Code of "4, 5, 6 or 8"; and
  are 21 years of age or older; and
  not in a pregnancy aid code.

K

Lawful Permanent Resident (LPR)

• Have a date of entry after 09/01/1996 and less than 5 years ago; and
  do not have an Alien Eligibility Code of 4, 5, or 6; and
  are 21 years of age or older; and not in a pregnancy aid code.

S

Documented PRUCOL Immigrants

• Do not have an Alien Eligibility Code of "9”. OR 
• Have an Alien Eligibility Code of "9"; and
  have a date of entry after 09/01/1996 and less than 5 years ago; and
  are 21 years of age or older; and not in a pregnancy aid code.

T

Immigrant claiming PRUCOL who can show that
(1) USCIS knows he/she is in the US; and
(2) USCIS does not intend to deport him/her, either
because of the person's status category or individual circumstances

• Do not have an Alien Eligibility Code of "9". OR
• Have an Alien Eligibility Code of "9"; and
  have a date of entry after 9/1/1996 and less than 5 years ago; and
  are 21 years old or older; and not in a pregnancy aid code.

U

Undocumented alien

• Do not have an Alien Eligibility Code of "9". OR
• Have an Alien Eligibility Code of "9"; and
  have a date of entry after 9/1/1996 and less than 5 years ago; and
  are 21 years old or older; and not in a pregnancy aid code.

V

Visitor/Student/Visa and other aliens with temporary documentation

• Do not have an Alien Eligibility Code of "9"; and
  are 21 years of age or older; and
  not in a pregnancy aid code. OR
• Have an Alien Eligibility Code of "9"; and
  have a date of entry after 9/1/1996 and less than 5 years ago; and
  are 21 years old or older; and
  not in a pregnancy aid code.

W

Parolee admitted under Immigration and Nationality Act of 1952 (INA)
section 212(d)(5) with a period of parole over one year

• Have a date of entry after 9/1/1996 and less than 5 years ago; and
  do not have an Alien Eligibility Code of "4, 5, 6 or 8"; and
  are 21 years old or older; and
  not in a pregnancy aid code.

Y

Parolees admitted under INA section 212(d)(5) with a period of
parole less than one year

• Do not have an Alien Eligibility Code of "9"; and
  are 21 years of age or older; and
  not in a pregnancy aid code. OR
• Have an Alien Eligibility Code of "9"; and
  have a date of entry after 9/1/1996 and less than 5 years ago; and
  are 21 years old or older; and
  not in a pregnancy aid code.

I404 USE VALID SELECTION CODE

If a character other than Y or N is entered in the REPRINT 1095B? (Y/N) field

Enter Y or N

I702 NO RECORDS FOUND

No 1095-B record for the CLIENT-ID entered

Check if the client ID entered is correct and/or the CITIZEN/ALIEN-IND code for exclusion. Create a GadWIN ticket if necessary.

I810 CANNOT REPRINT, FROZEN RECORD

A request for a reprint for a record with a frozen indicator in the TAX-YR

No action; cannot reprint using the frozen MEDS ID or CIN

Find a valid record to request a reprint.

I850 MEDS-ID OR CIN MUST BE ENTERED

No entry in the CLIENT-ID field

Enter a MEDS ID, CIN, MCAP-ID or CCHIP-ID in the CLIENT-ID field

I851 INVALID MEDS-ID, CIN, MCAP-ID OR CCHIP-ID ENTERED

An invalid CLIENT-ID entered

Enter a valid MEDS-ID, CIN, MCAP-ID or CCHIP-ID

I852 INVALID TAX YEAR ENTERED

An invalid entry in the TAX-YEAR field

Enter a valid TAX-YEAR, no earlier than 2015

I853 CALL MEDS SUPPORT

IN95 functionality is not working

Call CATS Helpdesk at

408-758-4646

I855 INVALID ENTRY OR NO DETAIL RECORD SELECTED

An invalid entry in the TAX-YEAR field

Enter an ‘S’ next to the desired record

I857 FORM 1095-B MAILING REQUEST ACCEPTED MAILING INTIATED

Confirmation

None

I859 CANNOT REPRINT THIS RECORD, NOT MOST CURRENT

A request for a reprint that is not for the most recent 1095-B in the same tax year

Select the most recent 1095-B for the tax year for a reprint

I860 CANNOT REPRINT THIS RECORD, PRINT OUTSTANDING

A request for a reprint that was previously requested and is in process

Recheck request 7 to 10 days after a Process Date is displayed

I861 INVALID ADDRESS FIELD ENTERED

Address does not pass basic address validation

Review and enter a valid address. The valid address must be matched in CalSAWS, CalHEERS and MEDS

I862 INVALID REPRINT-TYPE

For all Reprint Types, if no value is entered or if value other than "M" (MEDS address), "T" (tax filer), “C” (cancel), or “E” (edit) is entered in "REPRINT-TYPE" field

Enter a valid Reprint Type: C, E, M or T

I863 CONFIRM CHANGES ON SCREEN AND ENTER Y TO SUBMIT MAILING REQUEST

Confirmation

Review address for accuracy

I864 CANNOT PROCESS THIS RECORD, PREVIOUSLY CANCELLED

A request for a reprint for a cancelled record

Select a record with an appropriate re-printable status for the same tax year

I866 FORM 1095-B MAILING REQUEST CANCELLED

Confirmation

None

I867 FORM 1095-B ALREADY CANCELLED

Requesting a cancellation for a record that was already cancelled.

If necessary, choose the correct record to cancel.

I868 ENTER Y AND PRESS ENTER TO CANCEL MAILING REQUEST

Confirmation

None

I869 CANNOT CANCEL THIS RECORD

If a ‘C’ is entered in REPRINT-TYPE field for any form type that has a populated PROCESS-DATE, form type ‘C’ (correction), form type ‘O’ (original)

Review and select a record with appropriate cancellation status (no PROCESS-DATE).

Corrections (‘C’) and Original (‘O’) cannot be manually cancelled. They are only cancelled due to a specific MEDS change that is made before the ‘C’ or ‘O’ is processed for mailing.

I870 TAX FILER MAILING ADDRESS WILL NOT UPDATE MEDS DATA

Confirmation

None

I875 NO VALID MEDS ADDRESS FOUND

‘M’ is entered in the REPRINT-TYPE field for a reprint request and there is no Mailing or Residential address (pending or active) found on MEDS with a verified address (Address Flag "A," "C" or "W")

Enter REPRINT-TYPE T for immediate mailing. (This does not update MEDS).

Review address information in MEDS and correct as needed to ensure future successful mailings.

I871 INVALID CHARACTER ENTERED

Invalid characters in the name field(s) were entered when using REPRINT TYPE ‘E’

Check for spelling and enter the correct name.

I876 NO DATA WAS CHANGED

Informational

If you intended to change data on the Form 1095-B, review record and complete changes as appropriate

I879 CONFIRM CHANGES ON SCREEN AND ENTER Y TO SUBMIT NAME CORRECTION

Confirmation

None

I880 IRS NAME CORRECTION WILL NOT UPDATE MEDS DATA

Confirmation

None

I881 FORM 1095-B CORRECTION ACCEPTED. CORRECTION WILL BE SENT TO THE IRS.

Confirmation

None

I882 THIS 1095-B DOES NOT HAVE A SSN NAME MISMATCH ERROR FROM THE IRS

‘E’ is entered in the REPRINT-TYPE field to edit name fields.

Only records that have received an error from the IRS indicating a name/SSN mismatch are eligible for name correction on the 1095-B screens

Select the record that has received an NFRA indicating name/SSN mismatch on IRS transmission, and

Update the name via Reprint Type ‘E’, and/or correct the name in MEDS/CalSAWS/CalHEERS if necessary.

I883 NAME CORRECTION NOT APPROPRIATE FOR A REPRINT RECORD

‘E’ is entered in the REPRINT-TYPE field to edit first name and last name fields and form type is ‘M’ (MEDS address) or ‘T’ (tax filer).

Identify the appropriate record to update. Name correction can only be completed on "O" or "C" records with IRS error indicating name/SSN mismatch.

Note: Ensure the correct name is used in MEDS/CalSAWS/CalHEERS.

I884 MCAP STAFF NOT PERMITTED TO UPDATE COUNTY 1095-B RECORD

‘E’ is entered in the REPRINT-TYPE field to edit First name and last name fields by MCAP staff for non-MCAP or non-CCHIP record.

MAXIMUS is only authorized to update MCAP and CCHIP records.

If beneficiary has received an NFRA indicating name/SSN mismatch on IRS transmission and they are not MCAP or CCHIP, MAXIMUS staff will refer the beneficiary to County Eligibility Worker to update their information.

I885 COUNTY STAFF NOT PERMITTED TO UPDATE MCAP/CCHIP 1095-B RECORD

‘E’ is entered in the REPRINT-TYPE field to edit first name and last name fields by county staff for MCAP or CCHIP record.

Only State MEDS Helpdesk and MAXIMUS staff have permission to update MCAP/CCHIP records.

Create a GadWIN ticket to request for name correction, or refer a beneficiary to MAXIMUS to update their information.

I886 ADDRESS FROM MEDS CONTAINS AN INVALID IRS CHARACTER

The address in MEDS has invalid characters not accepted by IRS

Correct the address filed in MEDS. If the address does not contain invalid characters, submit a GadWIN ticket.

V152 HIGHLIGHTED FIELD(S) INVALID, CORRECT AND REENTER

Indicates invalid input values for highlighted fields

Enter valid input values for highlighted fields.