IAPP - Application Tracking Inquiry

The purpose of the Application Tracking Inquiry database is to display detailed information on each application including disposition, budget and status history.
Application information is reported by the counties, Single Point of Entry, CHDP Gateway Pre-Enrollment, and DHCS.
Provides the most recent application and up to 50 historical applications of a given individual.
The Application Tracking Inquiry consists of a series of four screens:
- Application Tracking Inquiry Menu
- Application Tracking Summary
- Application Tracking Detail
- Application Tracking Status History.
For definitions of the data elements found on the Application Tracking Inquiry, Refer to MEDS Data Element Dictionary Overview.

Allows search for applicationsAllows search for applications by either the CIN, MEDS ID, County/Case Serial number or CCN (CalHEERS Case Number)).
Once a search option is entered, the matching applications are displayed on the Application Tracking Summary screen.

To Obtain

Displays a list of applications that match the search option entered on the Application Tracking Inquiry Menu. Each search matches up to 50 applications.
The displayed application summary lines are sorted by Application Date in descending order. If there are multiple matching applications with the same Application Date, they will be further sorted by Birthdate in ascending order.

To Obtain

Enter only one search optionEnter only one search option on the table below in the Application Tracking Inquiry Menu and press Enter. The screen title displayed depends on the search option entered.

Search Option Entered	Application Tracking Summary Screen Title
CIN	Application tracking summary by CIN
MEDS-ID	Application tracking summary by MEDS-ID
COUNTY/SERIAL	Application tracking summary by COUNTY/SERIAL
CCN (CalHEERS Case #)	Application tracking summary by CCN

Enter ‘D’ to access the Application Tracking Detail screen
Enter ‘S’ to accessEnter ‘S’ to access the Application Tracking Status History screen.
On the Application Tracking Summary screen, Press the <F3> function key to return to the Application Tracking Inquiry Menu to initiate another search.

Displays applicant demographics and key update information, plus application details by source including application disposition and budget information.
The bottom-half of the screen contains disposition and budget information for each source associated with an application. There are six application sources:
- County Welfare Department
- County Welfare Department – CalFresh only
- DHCS Medi-Cal Eligibility Branch or DHCS Provider Initiated application
- Single Point of Entry
- CHDP Gateway Pre-Enrollment
- National School Lunch Program Pre-Enrollment.

To Obtain

Enter ‘D’ next to the desired application from the Application Tracking Summary screen and press Enter, or
Enter ‘D’ in the action field from the Application Tracking Status History screen and press Enter.
On the Application Tracking Detail screenApplication Tracking Detail screen, press the <F3> function key to return to the Application Tracking Summary screen to select another application date.

Displays applicant demographicsDisplays applicant demographics and key update information including sources, dates and application status history.
The bottom half of the screen contains application status history information. Up to 21 lines of status history may be displayed for a given application.

To Obtain

Enter ‘S’ next to the desired application from the Application Tracking Summary screen and press Enter, or
Enter “S” in the action field from the Application Tracking Detail screen press Enter.

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