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10 - Vocational Services Participation Deferral Criteria and Process
The EC will evaluate the VS Program participant to determine if a deferral is necessary. If a deferral is determined to be necessary, the EC may end the participant's current activities in the VSAS and CalSAWS, issue an SCD 1400 and SCD 2553 to the deferred participant, and alert the assigned EW by completing and sending a GA 53 and copy of the SCD 2553 via Task. The Employment Counselor must instruct the deferred participant to submit their completed SCD1400 to their assigned EW by the due date stated on the SCD 2553 or their benefits may be discontinued. Circumstances surrounding EACH deferral MUST be documented in the VSAS and CalSAWS Journal following internal process.
Refer to Job Aid "JA - Journal and Reminders" in CalSAWS for Journal entries.
Deferral time limit is determined by the EW. The EW may extend the due date that is stated on the SCD 2553 if the participant needs additional time to submit the requested document or form. If it determined that participant is employable, the EW will schedule the participant for a VS Orientation using the existing VS Orientation referral business process.
The following reasons are acceptable but not limited to deferring a participant from the Vocational Services Program requirements:
- Physical or mental condition,
- Lack of child care (Director's Exception cases only), and/or
- Legal problems.
Deferral Due to Physical or Mental Condition
If an employable participant’s physical or mental condition appears to be such that he or she can be expected to have difficulty complying with program requirements on a continuing basis, the Employment Counselor will evaluate the participant to determine if a medical evaluation is necessary.
If a medical evaluation is determined to be necessary, the Employment Counselor may defer the participant from participation in the required activities by issuing the participant an SCD 1400 to be completed by their medical/mental health provider, and SCD 2553 that states the due date to submit the form to the assigned Eligibility Worker. The Employment Counselor must instruct the participant to submit the completed SCD 1400 to their assigned Eligibility Worker by the due date stated on the SCD 2553, or their benefits may be discontinued.
The Employment Counselor must also change the Employability status in VSAS from “Employable” to “Unemployable - Expiration date less than 12 months.” and end all current activities with “Completed” in the VSAS and CalSAWS.
Deferral Due to Lack of Child Care
Lack of adequate child care for registrant’s children under the age of three may be a reason for a deferral. ExampleExample.
If there is more than one parent in the home, this deferral will only apply to one of the parents.
The deferral for lack of child care cannot exceed six (6) months.
The EC must submit copy of written verification and GA 53 form to the assigned EW via Task to inform the EW of the change in employability status.
Deferral Due to Legal Problems
Participants who have a mandated court appearance which precludes participation in work related activities may receive a deferral.
Participants must submit written verification (court documents, statement from an attorney or court officer) to the EC.
Defer for 30 calendar days or until legal requirements have been met. The deferral may NOT exceed six (6) months.
The EC must submit copy of written verification and GA 53 form to the assigned EW via Task to inform the EW of the change in employability status.
Note: Verification is required for most deferrals. If the participant is unable to provide such verification, it must be documented in VSAS and CalSAWS Journal.
Related Topics
Employable Individual Referral Process
Vocational Services Orientation & Intake Assessment
Continuing Reassessment for Employable Participants
Custody Alternative Supervision Program