Payments

Weekly/Bi-Weekly Payments

If expected weekly or bi-weekly income amounts are different for each pay period, the EW adds the weekly or bi-weekly Data Month income amounts reported on the SAR 7, divide that total by the number of pay periods in the Data Month, and converted to a monthly amount by using a 4.33 conversion factor for weekly payments and a 2.167 conversion factor for payments received bi-weekly.

Paid on a weekly or bi-weekly basis and the AU reports on the SAR 7 that it does not anticipate any changes in income in the upcoming payment period; or
Paid on a weekly or bi-weekly basis and the AU indicates that it anticipates changes in income in the upcoming payment period, but the EW determines in a follow-up review that the AU’s reasonably anticipated income in the next SAR payment period will not change from what was reported; or
Paid on a weekly or bi-weekly basis and the AU indicates that it anticipates changes in income in the upcoming payment period and the new amount is known and that the amount will remain the same for the entire SAR payment period.

Note: The conversion factors can only be used if reasonably anticipated weekly and bi-weekly payments are reasonably anticipated to be paid throughout the entire SAR payment period for each week or for every other week in the SAR payment period.

Example #1

The client reports on the SAR 7 that she is paid on a weekly basis except she only works three weeks in a month and indicates that this frequency of pay will remain the same throughout the next SAR payment period and will remain unchanged. The client is usually paid $115, $100, and $135. These three weeks of income will be added to arrive at a reasonably anticipated monthly income for the next SAR payment period. Since income is not paid every week of the SAR payment period, the conversion factor cannot be applied.

Example #2

The client reports on the SAR 7 that four weekly paychecks were received in the following amounts:

$125, $105, $115, and $95.

The client also indicated on the SAR 7 that his/her income is not expected to change during the next SAR payment period. The average weekly income is computed by adding the four weeks of income together, divide by four and then factor the resultant amount by 4.33 (conversion factor for income received weekly) to arrive at the monthly income amount for the next SAR payment period:

($125 + $105 +$115 + $95=$440÷4 x 4.33=$476.30.

If five pay periods were reported in the Data Month on the SAR 7, the EW will add each week together and divide by five and multiply by 4.33.

Example #3

The client reported on the SAR 7 that weekly income of $100 was received in the Data Month and it will be changed during the upcoming SAR payment period. However, the EW found out the client did not get the new job and will continue at the current job throughout the next quarter making the same amount. Therefore, the conversion factor of 4.33 is applied to the $100 weekly amount and $433 ($100 x 4.33) is used as the monthly income.

Example #4

The client indicated on the SAR 7 that bi-weekly income of $200 was received in the Data Month. She marks on the SAR 7 that this income amount will increase to a bi-weekly income of $250 and will remain the same for the entire next SAR payment period. The 2.167 conversion factor to the $250 bi-weekly amount is applied for the next SAR payment period and $541.75 ($250 x 2.167) is used as the monthly income.

Monthly/Semi-Monthly Payments

For income that is received monthly or semi-monthly (two times a month) and is expected to continue, the EW must use the total monthly income amount reported on the SAR 7 for the SAR Data Month to calculate cash aid for the next SAR payment period. The conversion factors cannot be used for income that is received monthly or semi-monthly.