Exemptions - WTW Exemption Table

The table below, previously posted on the Program page as a CWES Bulletin, provides guidance on how WTW exemptions are generated in CalSAWS. Exemptions are based on information entered through Eligibility Tab on the Global Navigation bar, Customer Information in the Local Navigator and must be entered by the EW and/or EC.

The EW will:

Run exemption through Wrap Up by selecting the Exemption Result window, and
Confirming the result then saving the selection.

Once the Wrap-up steps are followed, the exemption should appear on the Employment Services

Sub-system on the Maintain Participation Information window on the [Registration] Tab. The table will assist EC’s to better communicate with EWs regarding implementation of WTW exemptions.

If a client has been exempt from participation, but wishes to participate at any point, they may be registered as a volunteer participant by CWES staff. The EW may refer the client to a CWES orientation and ask the client to call or email the contact information below to obtain information on the orientation process:

Call CWES Main Number at: (408) 758-3500
Email CWES Orientation at: cwesgroupore@ssa.sccgov.org

Note: Non-Engagement Employment Services staff does not have access to entering information in Data Collection and will have to Imaging any medical verification or other information needed to determine if the client is eligible for an exemption. The EC will have to communicate with the Engagement Team regarding all exemptions.

Note: EDBC does not need to be run when implementing the exemptions with the exception of the exemption generated through the individual demographics. Example Example When adding a newborn or adding a new person to the case.

Exemption Based on	WHO	When	Information Collected on Data Collection window	Exemption Generated from	TOA Counts Yes or No CalWORKS/TANF
AGE UNDER 16 All children under the age of 16 (Unless pregnant or a custodial teen parent which may be eligible for Cal-Learn)	EW	During Intake or when a child is born	Add child to the DISPLAY INDIVIDUAL DEMOGRAPHICS SUMMARY window Exemption trigger fields Birth date	WRAP UP or ES SUBSYSTEM	NO	NO
SCHOOL ATTENDANCE FULL TIME STUDENTS 16-18 YEARS OLD Note: Any teen on this age group, not attending school must be register with Employment Services. To register, complete the ATTENDANCE INFORMATION tab by entering "N" on the attending school full time field then selecting the appropriate reason on the enrolled status field and entering an "N" on the attending school field and the reason.	EW	At intake or in a continuing case where there are a teens who turns 16, 17 & 18 years old and are attending school full time. This information must be updated every year or at every RRR	Add the DISPLAY STUDENT SUMMARY window and complete SCHOOL INFORMATION tab and ATTENDANCE INFORMATION tab Exemption trigger fields All mandatory fields Certificate/ Degree/ Diploma enter "N" All Verification source field Enrolled status Attending school "Y" Effective begin date Note: When updating information, the effective begin date and the QR window must be updated.	WRAP UP or ES SUBSYSTEM	NO	NO
60 YEARS OLD OR OLDER	EW	At Intake or when an individual turns 60 years old	Add an individual to the DISPLAY INDIVIDUAL DEMOGRAPHICS SUMMARY window. Exemption trigger fields Birth date	WRAP UP or ES REGISTRATION TAB	NO	YES
DISABILITY (Employability status on the DISPLAY EMPLOYABILITY SUMMARY window should be Unemployable with the begin date and end date of the disability period)	EC	Medical verification is provided by the client or forwarded to the EC	Enter information on the DISPLAY DISABILITY/MEDICAL CONDITIONS SUMMARY window and the COLLECT DIAGNOSIS DETAIL information child window Temporary- enter begin and end date in both windows. Permanent exemption- enter the begin date only in both windows since CalSAWS will enter the next RRR due date as the end date for the exemption Exemption trigger fields All mandatory fields Claim disability “Y” Diagnosis Verification source	WRAP UP or ES REGISTRATION TAB	NO	YES
CARE FOR ILL OR INCAPACITATED MEMBER (living in the same home) (The employability status on the DISPLAY EMPLOYABILITY SUMMARY window should remain Employable)	EC	Verification is provided	Enter information on the DISPLAY EMPLOYABILITY SUMMARY window Exemption trigger fields Exemption begin and end date Expiration date Review date Care giver of ill or incapacitated household member "Y" Verification Source	WRAP UP or ES REGISTRATION TAB	NO	YES
NEEDY NON PARENT RELATIVE CARING FOR A CHILD WHO IS A DEPENDANT/WARD OF THE COURT OR CHILD AT RISK OF PLACEMENT IN FOSTER CARE (The employability status on the DISPLAY EMPLOYABILITY SUMMARY window should remain Employable)	EW	Verification is provided	Enter information on the DISPLAY EMPLOYABILITY SUMMARY window Exemption trigger field Birth date Expiration date Review date Care giver of dependent, ward of the court or child at risk of foster care "Y" Verification source	WRAP UP or ES SUBSYSTEM	NO	YES
CARE OF SUBSEQUENT CHILDREN UNDER 3 MONTHS OLD Note: All cases with application date before 10/1/06 or continuing cases with a child born before 10/1/06 will received the CARE OF SUBSEQUENT CHILDREN UNDER 6 MONTH OLD exemption as before	EW/ EC	Newborn is added to the case.	Enter information on the DISPLAY INDIVIDUAL DEMOGRAPHICS SUMMARY window. Exemption trigger field Birth date Note: CalSAWS must be overridden after the child turn 4 months old for the client to be refer to Employment Services. If the client meets the child under 6 months of age one-time exemption rule the exemption will stay until the child turns 6 months old. To override: run exemptions through the WRAP UP subsystem and change the "Exempt primary caregiver of a child 6 months of age" on the EXEMPTION RESULT window by selecting the "No exemption for this aid" from the drop-down menu then saving the selection.	WRAP UP OR ES SUBSYSTEM	YES	YES
CARE FOR CHILD UNDER 6 MONTHS OLD Note: All cases with application date before 10/1/06 or continuing cases with a child born before 10/1/06 will received the CARE OF CHILD UNDER 1 YEAR OLD exemption as before.	EW/ EC	Newborn is added to the case and the client has never gotten the exemption before. This is a one-time exemption under CalWORKs	Enter information on the DISPLAY INDIVIDUAL DEMOGRAPHICS SUMMARY window Exemption trigger field Birth date	WRAP UP OR ES SUBSYSTEM	YES	YES
DOMESTIC ABUSE MANUAL EXEMPTION	EW/ EC	Social worker exemption request is received directly from the social worker or forwarded by the EC	Enter the information on the DISPLAY DOMESTIC ABUSE DETAIL window and override the system through WRAP UP by overriding CalSAWS's "NO EXEMPTION FOR THIS AID" result on the EXEMPTION RESULT window and selecting the "Manual Exemption-DOMESTIC ABUSE (CalWORKs 60-month time limit waiver)" reason from the drop-down menu then saving the selection.	WRAP UP OR ES SUBSYSTEM	NO	YES
PREGNANCY (Exempt: Participant is Pregnant) As soon as the client informs their worker of the pregnancy, the client is eligible for the Pregnancy exemption.	EW	When client informs their worker. Client will have 30 days to provide pregnancy verification to continue with the exemption.	Enter information on the COLLECT PREGNANCY DETAILS window Exemption trigger fields All mandatory fields Effective begin date Verification source Note: EW will follow CalWORKS BENDS for triggering the exemption and issuing the special needs payment.	WRAP UP	NO	NO

Exemptions - WTW Exemption Table

Related Topics