1523 - Alien-No Belongs to Another MEDS-ID - Alert

This daily MEDS alert is generated when an alien number (A #) is being used in MEDS under a different MEDS-ID.

Action Required

The EW must review the other MEDS-ID listed on the alert message [INWD] screen and determine whether there are records for one recipient or one of the records has incorrect alien number.

If There Are Two Records For One Recipient

Check a SAVE report and verify an A # with full name and DOB displayed on the USCIS document (e.g. I-551, I-767, I-94, etc.). If necessary, request the USCIS document.
Determine which MEDS record (COUNTY-ID) should be closed. If needed, contact the other EW and work together to discontinue the incorrect record.
Delete the A Number on the Individual Demographics Detail page and/or the A Number on the Citizenship Status Detail page from the incorrect record.
If there is also two records in CalSAWS, follow the guidance outlined in MEDS HB Chapter 3: MEDS/CDB Record Changes, Section Duplicate Person/CIN Correction Process.
Submit an SCD 1296 to request an EW11 transaction to merge the two MEDS records.

If One Of The Records (Two Recipients) Has An Incorrect Alien Number

After verifying an A # listed on the alert message is correct and if the other record (not your client) has the incorrect A #, contact the other worker to request their record be corrected.
If your client’s record has incorrect A #, enter the correct A Number on the Individual Demographics Detail page and/or A Number on the Citizenship Status Detail page. Check MEDS in two working days for the correct A # displayed on the [INQE] screen.

1523 - Alien-No Belongs to Another MEDS-ID - Alert

Action Required

If There Are Two Records For One Recipient

If One Of The Records (Two Recipients) Has An Incorrect Alien Number

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