Orientation and Appraisal - Plan # and Activity Chart

CalSAWS Plan #

WTW Plans are completed based on participant’s WTW activity and participation status.

FS Plans follow similar naming convention as WTW Plans until CR 6696 is implemented. For additional information on FS Plans and procedures. Refer to Family Services Program.

With the exception of Non Compliance and Curing Sanction Plans, the plans must be sequentially numbered in CalSAWS and completed as follows:

Categories	Who	When	If	Then EC	Plan Type
FS ONLY PLAN	FS EC Specialist	Receives referral and client agrees to plan.	Only needs FS services,	Completes the “Family Service Plan” (SCD 2392).	Follow the plan sequence such as: FSONLYPLAN-1 FSONLYPLAN-2, etc.
FS INTEGRATED		Receives referral and client agrees to plan.	Agrees to a concurrent (integrated) FS and WTW Plan,	Completes both SCD 2392 and WTW 2 forms.	Follow the plan sequence such as: FSINTGPLAN-1 FSINTGPLAN-2, etc
WTW PLAN COMPLETED FS PLAN		Client successfully completes FS Plan and is transitioned to a WTW Plan. Note: Do not use Pre or Post prefix for this FS plan series.	Client completed FS Only Plan or integrated Plan,	Completes WTW 2 and transfers case. Note: For the assigned EC, the subsequent WTW Plan must include “pre” or “post” prefix in the plan name description.	Follow the plan sequence such as: WTWPLAN-CMPLTD FS-1 WTWPLAN-CMPLTD FS-2, Etc.
WTW PLAN FAILED FS PLAN		Client fails FS Plan and is transitioned to a WTW Plan. Note: Do not use Pre or Post prefix for this FS Plan series.	Client fails FS Only Plan or integrated Plan,	Completes WTW 2 and transfers case. Note: For the assigned EC, the subsequent WTW Plan must include “pre” or “post” prefix in the plan name description.	Follow the plan sequence such as: WTWPLAN-FAILED FS-1 WTWPLAN-FAILED FS-2, Etc.

Note: For Amended Plans, keep existing plan sequence number.

Categories	Who	When	If	Then EC	Plan Type
PRE ASSESSMENT	CMEC	At Orientation.	Initial WTW Plan, Returns after break in aid and the previous Pre Assessment plan was not completed,	Develops/Adds a new plan.	Follow the plan sequence: PREPLAN-1, PREPLAN-2, etc. Note: Use a hyphen between alpha and numeric characters: POSTPLAN-1
		At Orientation.	Resumes previous activities from prior Post-Assessment Plan,	Restores plan by adding new Post-Assessment Plan,	Follow the plan sequence: POSTPLAN-1, POSTPLAN-2, etc.
		At any point during client’s participation.	The activity session or service provider changes on the current plan,	Click the Amend button on current plan, makes changes and changes the plan status from amend to active and saves the changes. Note: Converts to new plan type when there is a previous plan.	Plan type will remain the same: PREPLAN-1, PREPLAN-2, etc.
		At any point during client’s participation.	The plan is completed, or the plan is no longer appropriate, or a service provider refers client back for in-house assessment,	Completes previous active plan then adds a new plan to refer client for in-house assessment.	Follow the plan sequence such as: PREPLAN-2, PREPLAN-3, etc.
	ECC EC	Participating in a Job Readiness related activity.	Plan modification at the Employment Connection Center (ECC),	Develops original plan or amends current plan. Note: Converts to new plan type when there is a previous plan.	Follow the plan sequence such as: PREPLAN-1, PREPLAN-2, etc.

Categories	Who	When	If	Then EC	Plan Type
POST ASSESSMENT (Internal Operations	AC	At Assessment. Recommendation for an in-house assessment is received from service provider via Employment Counselor (EC) due to the provider not being able to complete the assessment. In-house assessment plan needs to be changed.	Initial assessment plan or a re-assessment, POSTPLAN-1, POST- PLAN-2, etc. has been completed and a new plan is required, or a new plan is needed because the previous plan is no longer appropriate, Activities are changing within the plan,	Develops new plan. Amends the plan. Note: Converts to new plan type when there is a previous plan.	Follow plan sequence such as: POSTPLAN-1, POSTPLAN-2, etc. Follow plan sequence such as: POSTPLAN-3, POSTPLAN-4, etc. Plan type will remain the same.
POST ASSESSMENT (Internal Operations	CMEC	A new WTW2 is received from service provider.	New Post-Assessment plan has been developed by the service provider and the assessment activity has been updated on previous active plan,	Completes previous active plan.	No Plan needed. A new plan has already been developed/added by the service provider.
FS INTEGRATED	FS EC Specialist	Receives referral and client agrees to plan.	Agrees to a concurrent (integrated) FS and WTW Plan.	Completes both SCD 2391 and WTW 2 forms.		Follow the plan sequence such as: FSINTGPLAN-1 FSINTGPLAN-2, etc

Categories	Who	When	If	Then EC		Plan Type
POST ASSESSMENT Service Providers Adult Education sites Community Colleges (External Operations)	Service Provider	At Assessment.	New student referred by the EC for assessment and placement,	Develops new plan. Updates assessment activity PREPLAN-1, PREPLAN- 2 or PREPLAN-3, etc. once the Post-Assessment Plan has been developed.		Follow the plan sequence such as: POSTPLAN-1, POSTPLAN-2, POSTPLAN-3, etc. Reminder: Use a hyphen between alpha and numeric characters: POSTPLAN-1
		After the initial 12 month plan review and then after every 12-month period. Note: The length of the plan is typically 12 months; or time remaining prior to when child turns 6 years. An activity in the plan has been completed. Career goal changes or activities change.	New plan needed,	Develops new plan.
			Next activity in the plan will continue but activity is not available with same site/provider, Service provider refers client back to EC for in-house assessment due to not able to complete assessment, Cause determination is no good cause and client agrees to a compliance plan in person or by telephone,	Assigns client to new site/provider. Receives email from service provider and notifies AC. Develops compliance plan.		Plan remains the same as: POSTPLAN-1, POSTPLAN-2, POSTPLAN-3, etc. No plan (active plan needs to be complete by the EC and client referred for in-house assessment). NONCPLAN Note: Use activity start date as start date of plan. The plan length is 1 to 60 days depending on activity(ies) end date; use whichever date is shorter.
NON COMPLIANCE	EC	At Noncompliance
CURING SANCTION	EC	Client agrees to lift a WTW Sanction.	At the point of agreeing to cure WTW sanction.	Develops curing sanction plan.	CURINGPLAN Use date WTW 29 is signed as start date of plan. The plan length is 1 to 30 days depending on activity(ies) duration; use whichever is shorter.

Note: For Amended Plans, keep existing plan sequence number.

Orientation and Appraisal - Plan # and Activity Chart

CalSAWS Plan #

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