Domestic Abuse (DA) - Welfare-to-Work (WTW) Waiver Time Frames

Initial Exemption/Extender

The initial Exemption/Extender of the CalWORKs TOA requirements due to DA is up to three (3) calendar months. The SW/DV Advocate may recommend a shorter period based on the client’s situation.

Subsequent Extensions

The initial Exemption/Extension of the CalWORKs TOA requirement due to DA is up to three (3) months and additional extensions of up to three (3) months at a time may be granted on a case-by-case basis, so long as the DA continues to preclude the client from participating in WTW activities. A client who is able to participate in WTW will no longer qualify for the DA exemption and the CalWORKs clock will begin to tick.

Reminder: A client may participate in an integrated DV/WTW Plan but the clock will tick.

Domestic Abuse Exemption/Extender Review

When a client has been approved a DA exemption/extender, the CalWORKs SW/DV Advocate must review the case prior to the expiration date, to determine appropriate action.

The CalWORKs SW/DV Advocate will review the pending expiration date and provide a recommendation on a new SCD 1554. The CalWORKs SW/DV Advocate scans and attaches the SCD 1554 to the TMT request for the EW to follow up.

Verification

The SCD 1554 recommending a Domestic Abuse exemption/extender must be sent by the CalWORKs Social Worker/DV Advocate to the EW and the EC.

Coding TOA Exemptions in CalSAWS

An individual who has been approved a TOA Exemption/Extender due to DA is also exempt from WTW participation. In order for DA Exemption/Extender to record correctly in CalSAWS, the following actions must be taken by the EW and EC prior to running EDBC/Authorizing results:

A. The EW:

DA Exemption

• Updates the Collect Domestic Abuse Detail window in Data Collection by updating Begin and End Date.

B. The EC:

• Updates the “Domestic Abuse SV” activity in Employment Services by updating Planned Begin and End Date.
• Ensures that registration status in [Registration] tab is “Registered.”

When client no longer qualifies for another Exemption:

• Updates the Domestic Abuse SV activity status to “Complete.”

Note: There is no need to update the Registration window since the status should have been Registered for Exemptions.

Reminder: Initiates Task request/contacts EW to inform that ES entries are done in order to run EDBC and authorize results.

C. The EW:

DA Extender

• Updates the Collect Domestic Abuse Detail window in Data Collection by updating Begin and End Date.

D. The EC:

• Updates the “Extender- Domestic Abuse Service” activity in Employment Services by updating Planned Begin and End Date.
• Ensures that the registration status in the [Registration] tab is “Exempt” with the reason “Manual Exemption: Domestic Abuse (CalWORKs 60-month time limit waiver).”

When client no longer qualifies for another Extender:

• Updates the “Extender-Domestic Abuse Service” activity status to “Complete”
• Ends the “Exempt status” in the [Registration] tab.

Reminder: Informs the EW to run EDBC/Authorize case.

When a DA waiver/exemption expires and will not be extended, the EW must review the case for any other exemption for which the client may qualify. If the client does not meet any other exemption criteria, the CWES Exemption for the WTW program must be run in the Wrap Up subsystem, since the client is a mandatory registrant.

Reminder: The DA exemption stops the 60-month CalWORKs clock and the clock status on the Display Individual Time Line Clock Summary window should display as “Non Ticking.”