Child Care Service Discontinuances

Prior to 12-Month Period

Issue “Notice of Action Child Care Services Discontinuance” (NA 835) for a discontinuance reason that takes place prior to the end of the 12-month period, such as client is transferred to Stage II Child Care, or client is discontinued due to income exceeding 85% of the state median income for the family size.

When the notice is not issued through CalSAWS, a copy of the notice of action MUST be forwarded to Imaging. It is the client’s responsibility to communicate this information to the provider.

Note: A timely NOA (10-day) must be issued in instances when the child care subsidy is decreased or discontinued.

At the Conclusion of 12-Month period

Child care is approved and recertified in 12-month intervals. Evaluate the need for another 12-months of continuous child care 30 days prior to certification ending. A new CCP 8 needs to be issued. The EC should be reviewing eligibility for the new certification period 30 days prior in order to either issue a new CCP 8 or a discontinuance NOA. A discontinuance NOA needs to be sent anytime child care is not to be recertified. When any of the following applies at the end of the 12-month period, issue a “10-day Discontinuance” NOA (NA 835).

• WTW mandatory stopped attending his/her WTW activity
• WTW mandatory intended to cure sanction and signed a curing sanction plan but stopped attending his/her WTW activity
• Exempt Volunteer who signed a WTW Plan stopped attending her/his WTW activity
• Discontinued from cash aid
• Has a child that becomes ineligible for cash aid
• Has a child who no longer needs child care or meets the age requirements
• In a Two-Parent Case, the other parent is no longer participating
• Per client request