Child Care Service Extensions/Changes

If the client is not discontinued from cash aid by the end of the initial 12 months, and the child care will continue, then issue a new NA 832 along with CCP 8.

If the child care changes during the approval period, then issue the “Notice of Action Child Care Services Change” (NA 833). When the notice is not issued through CalSAWS, a copy of the notice of action MUST be forwarded to Imaging. It is the client’s sole responsibility to communicate the change to the provider.

If the payment to the provider is a different amount than the amount the provider billed, the “Child Care Payment Adjustment” (SCD 1736) must be issued. Refer to Adjustments.

Family Fee Determination

In order to determine if a family fee exists. Refer to Child Care Service Family Fee Schedule.

Reminder: Most employed CWES clients receiving cash aid will not pay a family fee as their total gross family income may be below 75% SMI.

Client Notifying the Provider

As part of the child care process, the EC is to inform client to keep child care provider informed of any changes in child care payment. When child care services are decreased or discontinued, the EC issues an informing notice to the client. The EC may inform the provider as a courtesy that there is a change in payment or that CWES will no longer be paying for child care. As part of the courtesy contact, the EC is to advise the provider to obtain detail information from the client. The EC MUST document all contacts with the provider in the Journal Detail page in CalSAWS.

It is the client’s sole responsibility to communicate any changes in their child care to the provider.