IEVS Applicant System

IEVS is a centralized system which performs a computer cross-match of income and asset information for all applicants with a valid SSN. Using the IEVS Applicant System, EWs can request:

Wage/employer information, UI and DI payment history from the EDD.
Asset and interest information from the California State FTB.
Title II Social Security, Title XVI SSI/SSP benefit information, Forty-Quarter Work History and National Prisoner Match from the SSA.
CalWORKs and CalFresh disqualification and overpayment/overissuance information.

Note: Unlike the Applicant System, the IEVS Recipient System is not online and information cannot be requested through the MEDS network. Refer to Income Eligibility Verification System (IEVS) of the Common Place Handbook for a detailed discussion of the Recipient System.

Refer to DEBS Common Business Processes (DCBP) Handbook (HB) Chapter 6 for more information.]

When is Applicant IEVS Generated

If the applicant’s SSN is present in CalSAWS, a batch transaction is automatically generated to request IEVS information when:

Application Registration is completed, or
A person is added to an active case.

IEVS matches can also be manually requested by these two methods:

Sending an IEVS request via IEVS Applicant Request List page in the Financial section of the Task Navigation bar. See CalSAWS "Job Aid (JA) IEVS Abstracts and SAVE" for instructions.
Requesting an AP20/AP21/AP25 transaction online transaction in MEDS.

IEVS reports for an undocumented alien applicant/beneficiary can be generated via CalSAWS if a false SSN is provided. To generate, enter the false SSN on Previous Names and Previous Social Security Numbers sections of the Individual Demographic Detail page.

Within three to five calendar days, the matched information is available for viewing in the IEVS Abstracts page. The IEVS Abstract is transmitted back to the county when matches from all reporting sources/agencies (e.g., FTB, EDD, SSA, etc.) have been completed. See CalSAWS “Job Aid (JA) IEVS Abstracts” for instructions.

While waiting for the Abstract to return, the EW may wish to run online inquiries on the IEVS database in MEDS to view what, if any, match results have taken place. Within one to three calendar days after the EW’s submission of applicant data, completed match data, if any, is available for viewing.

Refer to Inquiry Options Available to Workers for more information.

Asset Verification Report IEVS

IEVS MEDS screen allows to add an AVR and/or LTC 60 Month Look Back requests, for ABD and LTC individuals.

Starting January 03, 2022, EWs must manually request the AVR and/or LTC-60 Months Look Back, by submitting an SCD 1296 with a selection of "Other" transaction type and indicating AP21 transaction is needed, what asset verifications (Asset Verification Inquiry for ABD individuals, or both Asset Verification Inquiry and LTC 60 Months Look Back for LTC individuals) should be requested for, and/or the application date, for the following situations:

At application,
Change in circumstances, and
Special case (responsible relative) searches.

The AVP IEVS report for ABD and LTC applicants and beneficiaries is viewable in the IEVS Abstract page in CalSAWS and the Income Eligibility Verification System MEDS screen with the use of Asset Verification Inquiry (ABD Only) (Option A) .

AP21 IEVS Add Transaction

Once an AP21 online transaction is submittedtransaction is submitted in MEDS, a weekly batch file of the transaction is sent to the vendor and the AVR result will be uploaded into CalSAWS and MEDS by the third week from the submitted date of transaction.

IEVS Main Menu Access

To access the IEVS Main Menu, sign on to MEDS and do one of the following:

From the Inquiry Request Menu [MENU] screen, choose Option “I”choose Option “I” (IEVS) and press Enter,
From a blank MEDS screen, type IEVS and press Enter, or
From any MEDS screen, press the <F19> function button (or Shift plus <F7> on the key board).

To view an individual’s IEVS report:

Select an desired option (“I”, “W”, or “K”, etc.) to view the details of the IEVS report from the IEVS Main Menu.
Refer to the sections below in this chapter:
Viewing Individual Inquiry Screens for earned/unearned income and employment information, or
- Whole Case Applicant Inquiry (Option W) for the list of individuals having IEVS reports, or
- Known to Welfare Inquiry (Option K) for MEDS/CDB file and HOMELESS FILE and APPLICANT FILE, or
- EDD Real-Time Match for unemployment information.
- Asset Verification Inquiry (ABD Only) (Option A) for asset information for ABD population.

IEVS Applicant System

When is Applicant IEVS Generated

Asset Verification Report IEVS

AP21 IEVS Add Transaction

IEVS Main Menu Access

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