Welfare-to-Work (WTW) Plan Referrals to Adult Education Providers

Clients are referred by the Associate Employment Counselor (AEC)/Employment Counselor (EC) to Adult Education service providers. Referrals are made based on the following:

• No work history in the last two years
• No high school diploma or General Educational Development (GED)
• Limited English speaking
• Non-English speaking
• Enrolled in Adult Basic Education (ABE)/GED/High School Diploma (HSD)/English as a Second Language (ESL) program (select ABC on the WTW 2)
• Enrolled in Voc/Ed Training
• For non-enrolled clients interested in High Paying In-Demand Careers (SCD 2621) or a career technical education/vocational program, the AEC/EC will review the client’s educational level, reference the Approved Education and Training Matrix to identify which partnered Adult Education School offers that vocational program and discuss with the client about furthering their education. These career choices have different prerequisites, and our educational partners will assess for suitability.  If the client wants to enroll and would like the adult education provider’s guidance, they may be referred to an off-site Assessment for a 30-day period.  On the Activity Referral Form (SCD 1723), under the Client Referral Information section, indicate the client’s career interest in the Vocational Goal field.  Example:Example:Medical Assistant.  Please assess if appropriate.

Clients are referred for post-assessment activities to our partnered Adult Education providers to implement WTW Plans, to resume a WTW Plan, or to restore a WTW Plan for activity(ies) offered at the Adult Education site. Adult Education providers will also offer and encourage summer bridging activities for enrolled students awaiting to start their course of study in the fall.

Assessment Timeframes

A client may be referred to a partnered Adult Education service provider for an assessment to develop and implement a WTW Plan. When a client is initially referred to an Adult Education site, the WTW Plan must reflect the off-site Assessment activity for the required participant hours (20/30/35 hours per week) for a 30-day period.

Assessment can be accomplished through Distance Learning. Distance learning-related activities will be embedded within assessment.

Once the Adult Education provider completes the assessment and the WTW Plan is developed, the AEC/EC must implement the WTW Plan as outlined and enter the plan in CalSAWS. The service provider will forward to the AEC/EC a copy of the signed WTW Plan once assignments are made. Service providers will inform clients of High Paying In-Demand Careers (SCD 2621) and take into account occupational background checks. Refer to CWES Assessment - Occupational Background Checks.

Upon completion of the WTW Plan, which must be completed within 30 days, the subsequent WTW Plan will reflect one or more of the following WTW activities:

• ABE
• ESL
• HSD
• GED
• Voc/Ed Training
• Community Service or Work Experience (WEX) County-sponsored site, and/or
• Unsubsidized employment.

Referrals to Adult Education Service Providers

To initiate a referral, the AEC/EC will schedule the client for a placement test or an appointment with the Agency Representative. Referrals to partnered Adult Education sites are done by sending a secure email of the completed Welfare-to-Work Activity Referral Form (SCD 1723) to the site representative.

The AEC/EC also needs to assign the referral activity in CalSAWS as follows:

• Contacts the school representative to obtain the next placement test date for assessment/orientation (if the school has not provided a testing schedule to CWES), or to schedule an appointment with the site representative.
• Adds the off-site Assessment activity in CalSAWS for the specific Adult Education site.  On the Customer Activity Detail page, selects "Full" for the Assessment Type drop list, "Original" for the Assessor drop list, and "Vocational" for the Assessment Category drop list.

The AEC/EC sends a secure email to the designated person at the following sites:

• Metropolitan Adult Education/Silicon Valley Adult Education
• Morgan Hill Adult Education
• East Side Adult Education
• Milpitas Adult Education
• Mountain View Adult Education
• Santa Clara Adult Education
• Fremont Adult Education
• Campbell Adult and Community Education (Del Mar and Blackford).

Note: Clients who are already enrolled and have provided enrollment verification, an off-site Assessment is not necessary.  The AEC/EC will send a secure email of the SCD 1723 to the Adult Education site representative.

Results and Update

The service provider and AEC/EC perform the following to reflect the results of the referral: